Extraordinary Meeting July 2026
Market Rasen Town Council Extraordinary Meeting
Minutes of meeting held in The Committee Room, Caistor Road, Market Rasen
Wednesday 22nd July 2026 at 7pm
Councillors Present: J Pilley (Chairman)
J Adekoya S Bunney N Taylor M Westley
In Attendance: A Driver (Town Clerk and note taker)
No members of the public
00192. OPEN MEETING
The Chairman opened the meeting and welcomed those in attendance.
00193. APOLOGIES
No apologies received for Cllr K Lambie and Cllr S Strachan.
Resolved: To accept apologies with valid reason of absence for Cllr A Dale.
00194. PUBLIC FORUM
None.
00195. DECLARATIONS OF INTEREST
None.
00196. Minutes
To receive as a correct record the draft notes of:
a. Annual Town Council meeting held 13th May 2026
Resolved: The notes of the Annual Town Council meeting be approved as the official minutes.
b. Extraordinary Town Council meeting held 29th June 2026.
Resolved: The notes of the Extraordinary Town Council meeting be approved as the official minutes.
00197. To receive the District and County Councillor update.
A verbal update was provided by Cllr S Bunney on Local Government Reform, Local Planning, Household Recycling Waste Site, the Furlongs Play Park, Highway Maintenance and a Pop-up Museum.
00198. To note the resignation of Cllr M Hassan.
Noted. Members present wanted their thanks recorded and for the Clerk to write and thank Cllr M Hassan for his time served including his help with the strategic plan.
00199 To note the list of correspondence received since the May meeting and agree any further actions
a. Community green waste
Members of the council considered this request and whilst it is not practical to purchase and have shared bins in each street the council would consider the introduction of a community composting scheme.
b. Market place flag pole and provision of union jack flags
Council members considered this request and whilst there are no immediate plans for the installation of a flag pole in the market place the council would consider a suitable flag for outside the former Nat West bank and outside the Festival Hall.
c. Volunteer register
The council will undertake to make a GDPR compliant register of all groups and individual volunteers in the Town.
00200. Co-option Application
To consider application received and invite applicant to address the Council in support of their application.
a. To vote and resolve on the co-option of the applicant.
Resolved: To defer to the next meeting of the council and then remove.
Cllr M Westley joined the meeting at 7.30pm
00201. Carried forward from 13th May 2026, minute ref 00174 relates. Agree representatives to Council Groups and Outside Bodies.
Resolved: The council does not currently have any council groups or sit on any outside bodies.
00202. To receive an update on future events and any associated costs.
A verbal update was provided on upcoming events including the 26th August Peter Rabbit, 29th August Food and Drink Fayre and 2nd September the Cycle race.
Resolved: Events budget of £1,500 was agreed.
00203. To receive a Neighbourhood Plan update.
The council received a verbal update of the draft Strategic Plan currently being prepared.
00204. To consider whether the council wishes to submit a response in respect of the statutory consultation received for the Lincolnshire Minerals and Waste Local Plan that started Monday 15 June 2026 and finishes at 5pm on Friday 31 July 2026.
Resolved: No response.
00205. Retrospectively resolve to re-new and enter into a 24-month digital contract with BT.
Resolved: To renew the council’s contract with BT for a length or 24 months and go digital.
00206. To appoint an independent tree officer to undertake a tree survey on council owned trees.
Resolved: For the Clerk to appoint an independent tree officer to conduct a tree survey on town council owned land.
00207. Finance
Cllr J Pilley declared a pecuniary interest in item (a) payment code 165 for the amount of £363.92 for the period 2023 to 2025 and item (d). Cllr J pilley left the room at 7.40pm and returned at 7.44pm.
a. Resolve accounts for payment.
Resolved: To accept the accounts the payment for the period 01/04/2026 to 20/07/2026 (appendix A).
b. Resolve to accept the 2026/27 bank reconciliation(s) for April, May and June and associated bank balances presented and petty cash.
Resolved: To accept the bank reconciliation(s) and associated bank balance presented.
c. Retrospectively approve the purchase of a petrol-powered jet washer at a cost of £177.52.
Resolved: To approve the jet washer purchase.
Item (d) moved and considered after item (a) and before item (b).
d. Resolve a civic allowance for £100 is paid for 2026/27.
Resolved: To approve a civic allowance payment for 2026/27.
e. To retrospectively resolve payment for walker’s welcome net £104.45 and approve annual domain and website hosting for Market Rasen Heritage Tour net £180.
Resolved: To pay both fees for 2026 but not for 2027.
f. To approve the purchase of a leaf blower/vacuum, strimmer and socket set.
Resolved: Approved the purchase of all three items and for the Clerk to source.
00208. Planning - access applications via: https://westlindsey-publicportal.statmap.co.uk/horizoNext/publicportal
To resolve responses to new planning and tree application received since the last meeting of the Town Council and any new applications received since the publication of the agenda.
a. Application Number WL/2026/00490 - Proposal: Listed building consent for a change to the colour of the external wall finish and a change to the external shopfront signage.
Location: 26 Market Place, Market Rasen LN8 3HL
Resolved: No comments.
b. Application Number WL/2026/00496 - Proposal: Notification under Electricity Act 1989: Overhead Lines (Exemption) (England and Wales) Regulations 2009 - ENQ23282443 - Installation of three spans of LV Aerial Bundled Conductor (ABC) between existing and replacement LV poles.
Location: Woodlands Cottage, Woodlands Lane, Market Rasen LN8 3RE
Noted by members presents.
The meeting Closed at 8pm.