October 2026
NOTICE IS HEREBY GIVEN and COUNCILLORS ARE SUMMONED to attend an extraordinary meeting of the Finance & Assets Committee, on Wednesday 28th October 2025 at 10am to be held in the Council Office of the Festival Hall, Caistor Road, Market Rasen LN8 3HT.
Signed: A Driver
Town Clerk & Responsible Financial Officer
Date: 23rd October 2026
AGENDA
1.Open meeting and Chair to welcome those attending and make any announcements.
2.To receive apologies and resolve to accept valid reasons for absence.
3.Public Forum
Resolve to suspend the meeting for a maximum of ten minutes to allow members of the public to ask questions or make short statements to the Committee.
4.To receive declarations of interest in accordance with the requirements of the Localism Act and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.
5.Bank reconciliation verification
a.Review bank reconciliations for all accounts for Q1 and Q2
b.Confirm supporting bank statements/evidence
6.Budget monitoring
a.Review Q1 and Q2 budget monitoring report
b.Consider actual income and expenditure against budget to Q2 end
c.Note any material variances or potential overspends
d.Identify any virements for Council approval
7.Reserves
a.Note the general reserve position
b.Review the earmarked reserve schedule
c.Identify any proposed changes for Council approval
8.Payments
a.Review payment transfers for Q1 and Q2
b.Confirm they are supported by invoices/receipts and correctly coded
9.Direct debits
a.Review direct debits and note any new or changed items for transparency
10.To resolve and confirm that the Committee, based on evidence presented to Q2 end, is satisfied that the finance and governance controls reviewed above are satisfactory.
11.To note sections 1 & 2 of the Annual Governance & Accountability Return (AGAR) on which the external auditors report is based; and section 3 of the AGAR (External Auditor Report and Certificate) and any assurance opinion or other matters raised and identified.
12. To review and receive an update on the 2025/26 internal audit recommendations.
13.To receive an update on the damaged ceiling inside the disabled toilet located at Council office and note the net £284.27 overspend authorised under the Clerk’s delegated authority taking the total net spend from ££2,496.40 to £2,780.67.
14.To consider correspondence received from Bupa Dental Care for the installation of three traffic control posts within the car park area of the dental practice located at the site of the Old Police Station.
15.To consider the erection of Christman festoon lighting in the Market Place and any recommendations for Council approval.
16.To receive and update on the WLDC Community Facilities Fund application and any recommendations for Council approval.
17.To consider the restoration of the Festival Hall floor which is showing major signs of wear with minimal protective coating at an indicative restoration cost of £5,500.00 and recommendation for Council approval.
18.To consider and resolve (within the committee’s delegated powers) the cost of two performance licences at £350 each for the Snowman’s Christmas children’s event on 20 December 2026 inside Festival Hall.
Deferred from Council to F&A Committee (minute ref 00231 relates). To consider the proposal and quotation for the provision of a new, fully compliant and accessible website and supporting.gov.uk services along with Microsoft Office services for the Council and any recommendations