Dear Councillor

You are hereby summoned to the meeting of the Finance and Premises Committee of Market Rasen Town Council, which will be held on 23rd January 2024 at 7pm in the Committee Room of the Festival Hall, Caistor Road, Market Rasen. 

For further Information or copies of non-confidential reports please contact the Clerk at townclerk@marketrasentc.co.uk or on 01673 842479. 

Signature   A.L.Lawson    Clerk to the Council                   Date: 05/01/2024

Agenda
 

1.   To approve and accept apologies for absence and reasons given.
 

2.   To RECEIVE any declarations of interest in accordance with the requirements of the localism    Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests. 
 

3.   To RESOLVE to approve the draft minutes of the last meeting, held on 31st October 2023, as a correct record. (Appendix A)
 

4.   Financial Matters

a). To CONSIDER the Risk Register   (Appendix B)

b). To CONSIDER the Asset Register (Appendix C)

c). To CONSIDER action following the introduction of the new electricity supplier (Appendix D)

d). To NOTE the Interim Internal Audit Report  (Appendix E)

e). To NOTE the Q3 Figures (Appendix F)

f).  To NOTE the Q3 Internal Financial Control Checklist   (Appendix G)

g). To CONSIDER changing the accounting software  (Appendix H)

5.   Matters relating to Premises

a).  To CONSIDER proposed amendments to the current Festival Hall Hirers Terms and Conditions, including deposits. (Appendix Ii) (Appendix Iii) (Appendix Iiii)

b).  To NOTE report regarding PRS charges for the Festival Hall.  (Appendix J)

c).  To CONSIDER the outcome of the grass cutting tender.  (Appendix K)   

d).  To CONSIDER installing sensor lights outside the Festival Hall (Appendix L)

e).  To CONSIDER and respond to a report on the current and future use of the Market Place.  (Appendix M)