September 2025
Market Rasen Town Council Meeting
Minutes of meeting held in The Committee Room, Caistor Road, Market Rasen
Wednesday 10th September 2025 at 7pm
Councillors Present: J Pilley (Chairman)
S Bunney M Hassan K Lambie D Strachan N Taylor
In Attendance: A Driver (Town Clerk and note taker)
No members of the public
00100. OPEN MEETING
The Chairman opened the meeting and welcomed those in attendance.
00101. APOLOGIES
Apologies received from Cllr J Adekoya, Cllr A Dale and Cllr S Edwards.
It was Resolved: To accept apologies with valid reason of absence from Cllr J Adekoya, Cllr A Dale and Cllr S Edwards.
00102. PUBLIC FORUM
None.
00103 DECLARATIONS OF INTEREST
None.
00104. MINUTES
a. To receive as a correct record the draft notes of the Town Council meetings held on 9th July 2025
It was Resolved: The notes of the Town Council meeting held on 9th July 2025 be approved as the official minutes.
b. To receive as a correct record the draft notes of the HR Meeting held on 20th August 2025
It was Resolved: The notes of the HR meeting held on 20th August 2025 be approved as the official minutes.
c. To receive as a correct record the draft notes of the Finance & Assets Meeting held on 20th August 2025
It was Resolved: The notes of the Finance & Assets meeting held on 20th August 2025 be approved as the official minutes.
00105. TO RECEIVE THE DISTRICT & COUNTY COUNCILLOR REPORTS
Cllr S Bunney provided a verbal update. Members present were updated that a public meeting had been arranged for the 1stOctober 2025 at 6.30pm relating to Local Government Reform, location the committee room.
00106. TO RECEIVE THE CLERKS REPORT INCLUDING ITEMS THAT HAVE OCCURRED SINCE THE LAST MEETING OF THE COUNCIL
Verbal update provided by the Clerk that lots of positive feedback had been received following the Family Fun Day that took place on the 30th August. It was felt that the event was a great success and was helped by the weather remaining fine and warm. A discussion took place with the March Hare and it is hoped that plans will be received in time to share at the next meeting of the council.
00107. LOCAL GOVERNMENT REFORM INCLUDING IMPLICATIONS FOR LOCAL COUNCILS - CLLR S BUNNEY
Agenda item 8 brought forward and combined into agenda item 6.
00108. EVENTS
a.
The mayor to lay a poppy wreath on behalf of the Town. Road closures have been applied for and volunteers are in the process of being sought to assist on the day.
b. Christmas Tree Light Switch On
The tree lights would remain switched on from when the tree is erected, as in years gone by.
c. Christmas Market 6th December 2025
It was Resolved: For a Christmas Market to take place during daytime hours and any associated cost to be taken from the events budget.
d. Festive Jingle Mingle with Council Staff 15th December 2025
It was Resolved: For a Festive Jingle Mingle to take place inside of the Festival Hall.
e. Community Carol Service, Wednesday 17th December 2025
It was Resolved: For a Community Carol Service to take place.
f. New Year Eve Bounce
It was Resolved: For a New Year Eve Bounce to take place and any associated cost to be taken from the events budget.
00109. BELL PARK
a. To receive an update since the last meeting of the council on the Bell Park refurbishment
A meeting took place with a representative from the Round Table who are championing the upgrade of the play park. When further details are known these will be shared with the Town Council for their consideration and agreement.
b. Resolve to submit a formal Community Facilities Grant Application for £20k to West Lindsey District Council following the initial expression of interest submitted on 25/07/25 for the Community Grants Programme
It was Resolved: For a formal grant application to be submitted to WLDC.
00110. TO CONSIDER A REQUEST RECEIVED FOR A PLAQUE TO BE PLACED ON A BENCH LOCATED AT THE DE-ASTON FIELD IN LOVING MEMORY OF THE HARKIS FAMILY
It was Resolved: For a plaque in memory of the Harkis family to be placed on a bench at the De-Aston field.
00111. TO RESOLVE THE PURCHASE OF TOWN COUNCIL CHRISTMAS CARDS FOR 2025, ASSOCIATED BUDGET AND THE MANAGEMENT OF THIS IF AGREED
It was Resolved: For cards to be designed in house, to include upcoming events and to be distributed by council employees.
00112. TO RESOLVE AND CONSIDER THE PURCHASE OF NEW AND REPLACEMENT LITTER BINS FOR THE FOLLOWING LOCATIONS:
An overall combined budget for £2,500 was agreed for any new and replacement bins agreed.
a. It was Resolved: To purchase a new bin
b. It was Resolved: To purchase a new bin if an existing bin cannot be re positioned and used.
c. It was Resolved: To purchase a new bin.
d. Mill Road Park inside play park area (x1 replacement as original litter bin has been removed)
It was Resolved: To purchase a replacement bin.
e. Mill Road Park outside of children’s play park area, no lid (x1 replacement)
It was Resolved: To purchase a replacement bin.
f. Mill Road Skate Park (x1 replacement bin)
It was Resolved: To purchase a replacement bin.
00113. FINANCE
a.
i. To receive the quarter one finance report
It was resolved: To accept the quarter one finance report
ii. To receive the quarter one bank balance
It was Resolved: To accept the quarter one bank balance of £258,663.32.
iii. To receive the year-to-date report
It was Resolved: To accept the year-to-date report.
b. To consider and Resolve Earmarked Pots
It was Resolved: To accept the earmarked pots presented along with the Finance and Assets Committee recommendation for the addition of a Bell Park Regeneration pot with a £5k opening balance.
c. Resolve to accept the 2025 bank reconciliation(s) for the period October to August inclusive
It was Resolved: The item being considered should read to accept the 2025 bank reconciliation(s) for the period April to August inclusive.
It was Resolved: To accept bank reconciliation(s) for:
April £285,424.48
May £268,186.32
June £259,663.32
July £241,004.26
August £231,468.44
d. Resolve accounts for payment
It was Resolved: To accept the accounts for payment (see Appendix A).
e. To retrospectively approve the purchase of two poppy wreaths one of which was used at the VJ Day service
It was retrospectively Resolved: To approve the purchase of two poppy wreaths.
f. Resolve the part purchase of the Zaros Bowser is retrospectively funded from CIL 137695 (Union Street) £480.94 and CIL 138052 (Chapman Street) £218.03
It was retrospectively Resolved: To approve the part purchase from CIL 137695 and CIL 138052.
g. To note the National Joint Council, Government Services Pay Agreement for 2025
Members present noted the National Joint Council, Government Services Pay Agreement for 2025.
00114. PLANNING - access applications via: https://westlindsey-publicportal.statmap.co.uk/horizoNext/publicportal
To resolve responses to new planning and tree application received since the last meeting of the Town Council and any new applications received since the publication of the agenda.
a. For Noting: No observations or comments received from council members:
Application Number: WL/2025/00767 - Proposal: Planning application for proposed front extension. Location: 3 Orchard Court, Jameson Bridge Street, Market RasenLN8 3HF
Noted by council members present.
b. Application Number: WL/2025/00783 - Proposal: Outline planning application for the erection of up to 32no. dwellings with all matters reserved.
Location: Land To the East of Gordon Field & South of Chapel Street, Market Rasen LN8 3AQ
It was Resolved: For consideration to be given to access and flood prevention.
c. Application Number: WL/2025/00825 - Proposal: Application for approval of reserved matters for Phase 3 to erect 51no. dwellings with associated garaging & infrastructure considering appearance, landscaping, layout & scale following outline planning permission 135013 granted 22 December 2017.
Location: Chantey Park Phase 3 off Southwold Road and Lucas Way, Market Rasen LN8 3WJ
It was Resolved: No objections.
d. Application Number: WL/2025/00621 - Proposal: Planning application for the erection of 40no. dwellings (Use Class C3) together with ancillary garages, landscaping, drainage features, equipped and natural areas of open space, infrastructure (including access) and associated works being variation of conditions 3, 4, 5, 9, 15, 18 & 19 of planning permission WL/2024/00175/148014 granted 13 May 2025 - amendments comprise the addition of a window to two plots, reconfiguration of parking spaces for one plot, addition of a substation and pumping station and a reduction in finished levels.
Location: Land South of Legsby Road, Market Rasen LN8 3DZ
It was Resolved: No objections.
e. Application Number: WL/2025/00852 - Proposal: Planning for the erection of 6no. detached bungalow dwellings and associated garages being variation of conditions 6, 7 & 15 and removal of condition 9 of planning permission 146685 granted 1 December 2023 - new plans and retain public right of way.
Location: Land to the South of Legsby Road, Market Rasen LN8 3DZ
It was Resolved: No objections.
f. Application Number: WL/2025/00863 - Proposal: Outline planning application to erect 1no. self-build bungalow with all matters reserved.
Location: Market Rasen and District Small Bore Rifle Club, Lammas Leas Road, Market Rasen LN8 3AP
It was Resolved: No objections.
The meeting Closed at 8.19pm.