Properties Committee Minutes

Minutes of the Properties Committee meeting held on Monday 26th April 2021 at 13.00 via Zoom.  

Present: Councillor J. Pilley (Chairman), Councillor S. Bunney, Councillor M. Lakin-Whitworth, Councillor C. Turner.

 In attendance:    Lucy Waller: Town Clerk and RFO

The Meeting opened at 13:00

1.  Chairman’s opening remarks. 

The Chairman welcomed all present to the meeting.

2.  To approve and accept apologies for absence and reasons given.

It was RESOLVED to accept apologies from councillor Smith.

3.  To receive any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.

            None.

4.  To resolve to approve the draft minutes of the last committee meeting held on 25th March 2021 as a correct record. 

           It was RESOLVED to approve the draft minutes of the last committee meeting held on the 25th of March 2021 as a correct record.

5.  To note an update on the progress of the Old Police Station windows contract. 

          Members noted that the work order had been received by the chosen contractor and a start date had been requested but not yet been supplied. 

          Action Point – Start date to be circulated to members once received. 

6.  To resolve that under the public bodies (admission to meetings) act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.

         The above RESOLUTION was passed. 

7.  To RESOLVE a recommendation to Full Council of a chosen tender/company for the Festival Hall Roof Encapsulation Contract. 

        Members noted the comprehensive comparison report compiled and introduced by Councillor Bunney and discussed the various tenders in further detail.  The Chairman thanked Councillor Bunney for his         extensive work on the report. 

 Following in depth consideration it was RESOLVED to RECOMMEND to FULL COUNCIL that the Tender from MSC Trade Contractors at £31,370 + VAT be accepted.  Funds to be taken from the Festival Hall reserve of £43,796.

 Members additionally noted that expert VAT advice was being sought due to the complexities of VAT legislation around expenditure related to exempt business activities. 

The Meeting Closed at 13:37