May 2024 - Annual Meeting of the Town Council
Dear Parishioner,
You are hereby notified of the Annual Meeting of Market Rasen Town Council, which will be held on Wednesday 8th May 2024 commencing at 7.00pm in the main hall of the Festival Hall, Caistor Road, Market Rasen.
Members of the public and the press are invited to attend.
Signed: Anna Lawson Town Clerk & RFO Date: 29th April 2024
For further Information, or to request copies of non-confidential reports please contact the Clerk at
townclerk@marketrasentc.co.uk or on 01673 842479. There will be a 20-minute public forum.
Agenda
1. Town Mayor
a) To ELECT a Town Mayor for the year
b) The Town Mayor to sign the Declaration of Acceptance of Office
2. Apologies
To RECEIVE apologies for absence
3. Deputy Town Mayor
a) To ELECT a Deputy Town Mayor for the year
b) The Deputy Town Mayor to sign the Declaration of Acceptance of Office
4. Public Forum
To receive any questions and listen to observations made by members of the public
5. Declarations of Interest
To RECEIVE any declarations of interest in accordance with the requirements of the localism Act
2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests. Members may make any declarations of interest at this point but may also make them again at any time during the meeting.
6. Mayor’s Announcements
To RECEIVE the Mayors’ Announcements from the new and former Mayor
7. Minutes
To RESOLVE to approve the draft minutes of the last meeting, held on 10 April 2024 (Appendix A)
8. Clerks’ Reports
To NOTE the Officers’ reports (Appendix B)
9. District and County Councillors (Appendix C)
To RECEIVE District and County Councillor reports
10. Meetings
To RESOLVE the meeting schedule for the civic year (Appendix D)
11. Co-option
To NOTE that there are two co-option vacancies available. Applications are welcomed and will be
considered at the next meeting on 12 June 2024
12. Committees
a) To RESOLVE appointments to committees (Appendix E)
13. Appointments
To RESOLVE the appointment of a Safeguarding Lead
14. Assets
To REVIEW the inventory of land and other assets to 31 March 2024 (Appendix F)
15. Section 137
To REVIEW expenditure incurred under section 137 of the Local Government Act 1972 (Appendix G)
16. Finance and Premises Committee
To RECEIVE report from the Finance and Premises Committee
Including the Internal Auditor’s Report for the year ended 31 March 2024
a) To RECEIVE the Internal Auditor’s Report (Appendix H)
b) To NOTE there were no matters arising
Including the Annual Governance and Accountability Return for the year ended 31 March 2024 (Appendix I)
a) To CONSIDER and RESOLVE the assertions for the Annual Governance Statement
b) To RESOLVE to sign the Annual Governance Statement
c) To REVIEW the Annual Accounting Statement
d) To RESOLVE to sign the Annual Accounting Statement
e) To NOTE the exercise of Public Rights and Publication of the unaudited Annual Governance and
Accountability return will commence on Monday 17 June and conclude on Friday 26 July 2024
17. Direct Debits and Standing Orders
To APPROVE the direct debits and standing orders for the forthcoming year (Appendix J)
18. Subscriptions
To RESOLVE the Council and/or staff’s subscription to other bodies (Appendix K)
19. Finance
a) To RECEIVE the current account reconciliation to 30 April 2024 (Appendix L)
b) To RECEIVE the savings account reconciliation to 30 April 2024 (Appendix M)
c) To RESOLVE to pay the accounts for payment (Appendix N)
20. Lincolnshire Association of Local Councils Management Committee
a) To RESOLVE whether to put forward a representative
b) To RECEIVE nominations and ELECT a representative
21. Planning Applications
147841 Revised Plan Planning application for change of use of additional living space to cafe/coffee shop.
Nash Dom Legsby Road Market Rasen Lincolnshire LN8 3DZ (Appendix O)
And to consider any other appications received since the Agenda was published
22. Potential closure of the Market Place to vehicles.
To RESOLVE to accept a proposal for the future use of the Market Place including a seasonal closure. (Appendix P)
23. To RESOLVE that under the public bodies (admission to meetings) act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
24. Human Resources Committee
To RECEIVE report from the HR Committee.
25. Old Police Station Lease
To RECEIVE legal advice in relation to the Old Police Station and RESOLVE to remove clause. (Appendix Q)
Please note this meeting will be recorded for the purposes of minute taking, for more information please contact the Clerk. Items at meetings are taken in order of inclusion, subject to the Chairman’s (with the Council’s) discretion to bring items forward or back in order to orderly manage the meeting and not unnecessarily exceed the recommended time for meetings.