November 2019 Minutes
MINUTES of the Council meeting held on Wednesday 6th November 2019 at 7.00pm in the Committee Room at the Festival Hall, Caistor Road, Market Rasen
Present:
Councillor J. Matthews (Mayor) Councillor J. Pilley Councillor M. Lakin-Whitworth Councillor A. Lakeman Councillor S. Bunney
Councillor T. Smith Councillor C. Turner Councillor K. Bridger Councillor N. Brooksbank Councillor J. Clark
In attendance:
Faye Lambkin-Smith – Community Manager
District Councillor S. Bunney
County Councillor L. Strange
Georgia Burrows - Market Rasen Mail
Rev. Heather Wilson – Methodist Church
1. Mayor’s opening remarks
The Mayor welcomed everyone to the meeting.
The Press entered the meeting.
2. Apologies for absence and reasons given
Apologies were received and approved from Councillors C. Sirett and M.Harvey.
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3. Public Participation.
None
It was RESOLVED to move forward agenda item 10 as per the agenda – Re-ceive the Report of the County Councillor
4. Report of the County Councillor
County Councillor Strange reported the following:
• Withdrawn services at the Post Office
• Traffic issues outside De Aston School
• Call Connect Services
• Bypass
• Making Lincolnshire Better
• Fire and Ambulance Services
• Budgets
• Flooding
5. Councillors’ Reports
• Councillor Lakin-Whitworth reported that the pothole on Chapel Street has been filled in but requires to be finished off.
Action Point: Community Manager to chase up work with Highways.
6. To receive any declarations of interest in accordance with the localism Act 2011 and to receive any applications for dispensation in relation to Disclosible Pecuniary Interests.
Councillor Matthews declared an interest in account payment BP802 for expenses on behalf of the Council.
7. Notes of meeting of Council Meeting held on the 2nd October 2019
It was RESOLVED to accept the minutes of the Full Council Meeting held on 2nd October 2019 as a true and accurate record of the meeting, subject to some grammar changes.
8. Update on Action Points
The Council reviewed action points from Council meeting held on the 2nd October 2019.
Councillor Smith entered the meeting and conveyed apologises for being late.
9. Chairman’s announcements
The Chairman announced that he attended the following:
• Town Partnership Meeting
• Sportsman Event
• The Licensing of the new Vicar
• North Notts and Lincs CRP Meeting
• Meeting at the Racecourse regarding the planned Love Market Rasen Event and Business Awards
• Army Charity Event
• Poppy to Proms Concert – Market Rasen Band
• Pop Up Market
• Civic at Horncastle
• Meetings with Tesco’s
10. Town Clerk’s Report.
The following was mentioned from the Town Clerk’s monthly report:
The Council discussed the condition of the roof at the Festival Hall and were in agreement that it is the whole roof that needs replacing.
The Council agreed to instruct the Finance and Facilities Committee to put to-gether a package for the replacement of the Festival Hall roof.
Action Point: Agenda Item for the Finance and Facilities Committee Meeting, 20th November 2019.
The Chairman reminded members of the Remembrance Service and Parade this coming weekend, Sunday 10th November 2019.
11. Report of the District Councillor
District Councillor Bunney reported on the following:
• Planning process being reviewed.
• Climate Situation
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12. Accounts for Payment
The Accounts for Payment (PAPER B) were distributed at the meeting to all members (copy attached to signed minutes).
The following account payments were commented on and clarification given:
• BP791 – Boxwood
• BP803 – Lincoln Web Design
It was RESOLVED to approve the accounts payment list presented for the sum £9524.82, with exception to account payment BP791 (Boxwood).
13. Correspondence.
Paper C was distributed at the Meeting.
The following items of correspondence were mentioned:
• Community Lincs – Lincolnshire Village and Community Halls Coun-ty Meeting - Councillor Bunney agreed that he would attend.
Action Point: Community Manager to book Councillor Bunney’s place.
• Email from residents on, Church Mill, Allotments and Remembrance Seat Information.
• Setting of Parish Precept 2020/2021
• WLDC - Volunteer – Code of Conduct
The Chairman reported that a thank you card has been received from the Vicar.
Councillor Bunney commented on WLDC Community Awards.
Action Point: Community Manager to circulate details to Members on awards.
14. Report from Committee Meetings.
No reports from meetings.
15. Progress reports from Projects Groups (Project Leader will bring this for discussion if clarification is required by the Council)
a) Festival Hall – None
b) Old Police Station – The Chairman reported that Rasen Hub seem happy with their move to the Old Police Station.
Action Point: To include agreement/payment on the Finance and Facilities Committee Agenda, 20th November 2019.
c) Mill Road Playing Field Development – Remedial work has been carried out at the Skate Park.
Councillor Bunney reported on the potential project at the Mill Road Playing Field and the associated budget. CCTV will need to be developed in time, when better technology is in place and funding looked into.
The Chair of HR reported that Faye Lambkin-Smith has started the role of Community Manager and that two applications have been received for the Town Clerk’s position.
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16. Report from Meetings
The Chairman reported on meeting held with Market Rasen Racecourse regard-ing Love Market Rasen Race Day event 2020. The Racecourse would like to en-gage with WLDC and MRTC again. The fee remains at 1,750, same as last year.
It was RESOLVED to continue to support the event.
Action Point: The Chairman to inform the Racecourse of support and that all funding has been secured.
A Community Business Award will be launched November 2019 and will be pre-sented at the Love Market Rasen Race Day in February.
17. Community Speed Watch Group.
The Community Manager has contacted the Road Safety Partnership regarding registering to the Community Speed Watch Scheme.
18. Green Spaces, Pocket Parks and Allotments
Councillor Bunney presented papers which were reported on– see attached.
Pocket Parks
It was agreed to formulate a plan and group.
Allotments
It was agreed to arrange a meeting with all interested parties.
Walkers are Welcome
Councillor Bunney reported on Walkers and Welcome leaflets.
It was RESOLVED to underwrite the production run of 4000 for each leaflet. To speak to the Town Partnership about a contribution. The Council agreed over the next few months to work with the walkers group regarding ongoing future sources of funding.
Action Point: Councillor Bunney agreed to inform the group organiser.
A discussion was held on the production of a new Town Map.
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19. Neighbourhood Planning/Concept Group.
Councillor Clark reported on Neighbourhood Planning Workshop. See paper at-tached.
To discuss further under closed session.
20. Projects and budgets for the Year 2020-2021
The Council discussed the below projects for the budget:
Skate Park Maintenance
Neighbourhood Plan
Town signage/Fingerposts
Replacement of the Festival Hall Roof
Old Police Station Windows
Developing the outside sheds at the Old Police Station ( inves-tigation only)
Speed Issues and Highways
Action Point: To include projects/precept on the agenda for the Finance and Fa-cilities Committee Meeting, 20th November 2019.
21. The meeting was adjourned for any public participation for clarification for agenda points (5 minutes)
The press conveyed apologies for being late to the meeting which were accepted.
22. Risk Management.
• Festival Hall Roof
23. Monthly Column - November 2019
• Town Development – Allotments, Green Spaces and Environmental.
24. It was RESOLVED to move into closed session to consider the following agenda item.
CONFIDENTIAL ITEMS
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1. Staffing
Faye Lambkin- Smith has started a new role as Community Manager, as per contract.
2. Discussion on Business Impact Plan
Councillor Bunney reported on the Business Impact Plan
MRTC to work closely with WLDC to move this forward, to arrange a Stakeholders meeting in February or March 2020.
The following Councillors to take the Neighbourhood Plan forward and to meet in 2-3 weeks time:
Councillor Sirett
Councillor Clark
Councillor Bunney
Councillor Smith
The Council discussed the need for a large Map which will cost in the region of £200.00.
3. Any urgent agenda items to report- None
The Chairman closed the meeting at approximately 8.42pm