March 2019 Minutes
MINUTES of the Council meeting held on Wednesday 6th March 2019 at 7.00pm in the Committee Room at the Festival Hall, Caistor Road, Market Rasen
Present:
Councillor J. Matthews (Mayor)
Councillor M. Lakin-Whitworth Councillor J. Clark
Councillor. K. Bridger
Councillor S. Bunney
Councillor M. Harvey Councillor C. Turner
In attendance: Faye Lambkin-Smith –Town Clerk
1 Member of Public
Reporter from the Market Rasen Mail
County Councillor L. Strange
1. Mayor’s opening remarks
The Mayor welcomed everyone to the meeting.
2. Apologies for absence and reasons given
Apologies were approved from Councillors, T. Smith and M. Kenning.
3. Public Participation.
Councillors reported that the issue with the drain at the Market Place crossing has now been resolved. It was noted that there was no flooding after the recent heavy rain.
Action Point: Town Clerk to send a thank you email to the Area Manager at High-ways.
The reporter entered the meeting.
4. Councillors Reports
• The clock above the toilets entrance in John Street car park is not working.
Action Point: Town Clerk to request that West Lindsey District Council ar-range repairs.
• That the white markings at the zebra crossing on Linwood Road, near Tesco’s, are faded and not easily visible. There have been a number of near misses as pedestrians have used the crossing.
Action Point: Town Clerk to inform Highways.
• The grass verges are running over onto pavements in a number of areas; eg Caistor Road, Walesby Road and Linwood Road. This affects pedestrians and uses of the national cycle paths.
ounty Councillor Strange agreed to investigate the matter.
5. To receive any declarations of interest in accordance with the localism Act 2011 and to receive any applications for dispensation in relation to Disclosible Pecuniary Interests.
Councillor Matthews declared a pecuniary interest in account payment, BP574.
6. Notes of meeting of Council Meeting held on the 6th February 2019
It was RESOLVED to accept the minutes of the Full Council Meeting held on 6th February 2019 as a true and accurate record of the meeting, subject to the below amendments:
• P2, agenda item 7 be changed to read “The Minutes of the Council Meeting on the 9th January 2019 were reviewed and the following were mentioned”.
• Bottom of P5 be changed to read “Following our meeting with Highways last year the School are going to put together a formal proposal for discussion at the Meeting in March”.
7. Update on Action Points
The Minutes of the Council Meeting held on the 6th February 2019 were reviewed and the following were mentioned:
• The exposed wires at Bupa Dental Care were discussed and it was suggest-ed to see if the office have photos before the dentists took the tenancy of the building.
Action Point: Town Clerk’s office to check records.
• The Council discussed there being no District Councillor present. It was commented that this is disappointing as the area is represented by three District Councillors.
8. Chairman’s announcements
The Chairman reported that it has been a quiet month so there are no announce-ments.
The Deputy Chair reported on the Race Meeting, 17th February 2019.
9. Town Clerk’s Report.
The Town Clerk reported on the following:
• Meeting with Highways on the 26th March has been postponed.
• More welcoming signage has been suggested for Bell Playing Field by a pa-rishioner.
The Council suggested that there should be signage and information on site history is needed at all the Council owned green spaces.
tion Point: Town Clerk’s office to action.
• Communication from the Police re: damage to seat and bin at Mill Road Playing Field.
The Council was disappointed to hear that costs could not be recovered for the damage. The Council suggested that a site meeting is held with the Po-lice.
Action Point: Town Clerk to arrange meeting.
The Council agreed to consider the following in April/May:
• Signage and information of site history – open green spaces.
• Town Seating.
The Council were concerned regarding storage arrangements and safety checks in the Festival Hall.
10. Report of the County Councillor
County Councillor Strange reported on the following:
• County Executive is looking into Children Services Provision.
• Market Rasen Leisure Centre – Groundwork has started.
• Council budget cuts – 2% for inflation and increase of 3 % for council tax.
• Care Services.
• Funding – National Health.
• Transport Services
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11. Report of the District Councillor
There was no district councillor present.
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12. Accounts for Payment
The Town Clerk distributed Accounts (PAPER B) at the meeting to all members (copy attached to signed minutes).
It was noted that the “Let it be event” as described on accounts for payment should read “It is now event”
The following payment was discussed.
• BP581 – A Riddel & Sons – The Council suggested that more research is carried out locally on skip hire.
Action Point: Town Clerk to obtain another price.
It was RESOLVED to approve the accounts payment list presented for the sum of £8842.36, with the exception of BP581 ( A Riddel & Sons).
13. Correspondence
The Town Clerk distributed PAPER C and the following were discussed:
• Great British Spring Clean and CPR Lincolnshire Best Kept Towns.
The Town Clerk was advised to forward information onto Market Rasen Action Group.
Action Point: Town Clerk to send information to Cllr Clark.
14. Report from Committee Meetings.
No reports from meetings.
15. Progress reports from Projects Groups (Project Leader will bring this for discussion if clarification is required by the Council)
a) Festival Hall –.
1) Update on Office Move
The Town Clerk updated the Council on the lease and moving arrange-ments to the Festival Hall.
The Council requested for the Finance Meeting to be provided with clarifi-cation on the Festival Hall Solar Panel agreement with WLDC.
Action Point: Town Clerk’s office to obtain details from West Lindsey Dis-trict Council and include on agenda, 20th March 2019.
2) To consider Council Consultants Report
This was deferred until the Finance and Facilities Committee meeting.
Action Point: Town Clerk to arrange for the Finance Officer to include on Finance Agenda for the 20th March 2019.
b) Old Police Station
c) Due to the nature of business this item was deferred until the confidential sec-tion of the Meeting.
16. Progress reports from meetings
None.
17. Feedback from Events
• Love Market Rasen Race Day – 17th February 2019
- Positive day.
- Gate over 2,000.
- Market Rasen Race Day to be an annual event.
- Community Business Awards in December 2019.
- Sponsorship
- Good day
- Worthwhile event
- MRTC to stay involved
- Use Racecourse Marketing Strategy
- Direct marketing – wider style.
• Town Clear Up – 23rd/24th February 2019
- Successful
- Well supported
- Army Cadets attended both days
- Residents involved.
- Arrange every 6 weeks (before main market events).
- Some equipment was provided by WLDC.
- Great support from businesses with refreshments
The Council approved a budget of £2 - 300 for a cigarette tower bin outside the March Hare and purchasing some litter pickers. The money will be taken form the Town Tidy Cost Centre.
Action Points: 1) Town Clerk’s office to obtain some prices for equipment. 2) To include as agenda item on Finance and Facilities Committee Agenda for the 20th March 2019.
18. Discussion on topics for monthly column
• Elections – March 2019
• Council Move – April 2019
19. The meeting was adjourned for any public participation for clarification for agenda points (5 minutes)
The Reporter from the Market Rasen Mail asked some questions which were clari-fied by the Chairman of the Council.
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20. Risk Management.
• Process with storing Festival Hall Equipment. Materials under the stage. The Council raised concerns due to fire regulations.
• Appropriate instructions are needed for the Caretaker with fire checks.
• Fuse box – key left in door.
• Festival Hall checks not in place. It was noted that paperwork comes before health and safety.
Action Point: Town Clerk’s office to review procedures.
21. It was RESOLVED to move into closed session to consider the following agenda item.
22. Old Police Station - Confirmation of rent and recharges for utilities for new tenant. .
A draft agreement was distributed to all members present.
23. Any urgent agenda items to report
A Councillor provided clarification on the Leisure Centre works.
The Chairman closed the meeting at 8.40pm