April 2019 Minutes
MINUTES of the Council meeting held on Wednesday 3rd April 2019 at 7.00pm in the Committee Room at the Festival Hall, Caistor Road, Market Rasen
Present:
Councillor J. Matthews (Mayor)
Councillor M. Lakin-Whitworth Councillor J. Clark
Councillor S. Bunney
Councillor M. Harvey Councillor C. Turner
In attendance: Faye Lambkin-Smith –Town Clerk
1 Member of Public
Reporter from the Market Rasen Mail
Jane Bridger – New Life Church
Emma Devlin – Beat Manager for Lincolnshire Police
1. Mayor’s opening remarks
The Mayor welcomed everyone to the meeting.
2. Apologies for absence and reasons given
Apologies were received and approved from Councillors, T. Smith, K. Bridger, District Councillor J. McNeill and County Councillor L. Strange.
3. Public Participation.
PC Emma Devlin introduced herself to the Council as the new Market Rasen Area Beat Manager.
The press entered the meeting.
Emma reported that Lincolnshire Police are feeling the strain of working with a limited resources and budget. The service they offer is below what they would like to deliver. Emma explained that she would like to get a better understanding of the Market Rasen area and work with Market Rasen Town Council on local issues.
Issues in the Market Rasen area were discussed.
The Council were keen to have regular cluster meetings with the Police to discuss local issues. The Beat Manager was in support of this suggestion. She also mentioned that she would hope the local police would produce a monthly newsletter.
The Beat Manager was thanked for her attendance.
4. Councillors Reports
• The Chairman informed Council that they have been approached about the possibility of a Merchant Navy Day Ceremony being held in the Town on Tuesday 3rd September 2019.
The Council were in support of the suggestion.
• The Chairman of the Council and the Deputy Chairman reported on meeting held at De Aston School to discuss Traffic Issues outside the on the Willingham Road. Representatives from The School, LCC Highways and Councillors were present.
The following actions were agreed:
1: To replace the existing single yellow lines with double yellow lines in the vicinity of De Aston and Crane Bridge. [Both sides of Willingham Road].
2: To undertake an assessment of the car parking areas outside De Aston..
3: To look at the possibility of warning signs/markings outside the school.
4: LCC Highways to monitor the situation on 2 to 3 occasions over the next term. Preferably between 3.20 and 3.50pm.
5: At the same time as 4 to observe and assess any issues caused by the school buses as they travel along Legsby Road to and from the School bus park entrance. [3.15pm to 4pm].
The Traffic Management Officer is to request a higher level of Traffic Enforcement (outside the School) from LCC Parking Services.
5. To receive any declarations of interest in accordance with the localism Act 2011 and to receive any applications for dispensation in relation to Disclosible Pecuniary Interests.
Councillor Matthews declared a pecuniary interest in account payment BP597, for expenses on behalf of the Council. The Chairman reported that his expense claim includes the cost of a utility trailer that he has purchased on behalf of MRTC. The purchase was agreed by the Council on Wednesday 5th September 2018.
6. Notes of meeting of Council Meeting held on the 6th March 2019
The Town Clerk distributed a revised copy of the notes to all members present.
It was RESOLVED to accept the minutes of the Full Council Meeting held on 6th March 2019 as a true and accurate record of the meeting, subject to some minor spelling and grammar amendments.
7. Update on Action Points
The Minutes of the Council Meeting held on the 6thMarch 2019 were reviewed and the following were mentioned:
• Pedestrian crossing near Tesco’s – The Town Clerk reported that no response has been received from Highways.
• The Council noted that vehicles frequently approach the town at speed. It was agreed that question of speed enforcement needs to be raised with the appropriate authorities.
• The Town Clerk reported that title deeds have been requested for the green areas owned by The Town. This will produce historical information for trhe poposed new signs in the parks etc.
• A Councillor enquired if the litter pickers have been ordered, as agreed at a previous meeting.
Action Point: Town Clerk to check if an order has been placed, if not to place order.
8. Chairman’s announcements
The Chairman announced that he has attended the following:
• Civics at Louth, Sleaford and Brigg
• Opening of the New Life Centre in Serpentine Street
• Meeting of the Market Rasen Station Community Project CIC.
• Market Rasen Rotary Club’s Lincolnshire Dinner
9. Town Clerk’s Report.
The Town Clerk’s report was received and the following items were discussed:
• The new Skate Park Safety Sign has been received. Due to a mix up in the order two signs and not just one were received. It was agreed that one sign should be kept in store and the other placed on the side of the Half Pipe facing the School Playing Field.
Action Point: Town Clerk to produce a purchase order for work.
• The Council were concerned that the sliding door (near the stage/committee room) is still broken. Its repair is to be a top priority.
Action Point: Town Clerk to speak with contractor.
Councillor Lakin-Whitworth reported on HER meeting with the local PCSO regarding the damage to play equipment in the Mill Road Playing Field.
The Council agreed that in future the following procedure needs to be followed if damage to property on Council owned sites is reported.
- Check and report the extent of the damage as soon as is practically possible.
- Take photos of damage if appropriate.
- Report damage to the Police (If needed) and obtain an incident no.
a) To receive report on IT support
The Council discussed paper c (see paper).
The Council agreed with the recommendation to engage Lincoln Web Design Limited, for a 12 month contract which also includes IT maintenance.
Action Point: Town Clerk to meet with Lincoln Web Design Limited to discuss support.
10. Report of the County Councillor
No county councillor present.
.
11. Report of the District Councillor
There was no district councillor present.
.
12. Accounts for Payment
The Town Clerk distributed Accounts for Payment (PAPER B) at the meeting to all members (copy attached to signed minutes).
The following payment was discussed and agreed:
• BP597 – To include in the description the purchase and value of the utility trailer.
• BP613 - It was noted that the exchange and outlook licence had to be arranged with an alternative supplier without discussion by The Council as the current IT support ceased trading on the 15th March 2019.
• BP599 - Arranged for the alarm intruder system in the new offices at the Festival Hall, which are now the responsibility of MRTC.. This item has not been budgeted for.
• BP614 – A discussion was held on whether now we had a Utility C Trailer was it necessary to hire a van for the Office Move. The Clerk informed the Meeting that the trailer was not big enough.
It was RESOLVED to approve the accounts payment list presented for the sum of £10281.39.
13. Correspondence
The Town Clerk distributed PAPER C and the following were discussed:
• Gainsborough District Scout Council – St George’s Event.
• Police – Highways and Police Parade Seminar 2019
• Rase Heritage Society – Market Rasen Virtual Tour.
Action Point: Councillor Bunney agreed to respond to the letter on Market Rasen Virtual Tour.
14. Report from Committee Meetings.
No reports from meetings.
15. Progress reports from Projects Groups (Project Leader will bring this for discussion if clarification is required by the Council)
a) Festival Hall –. No report.
b) Old Police Station – No report.
16. Progress reports from meetings
None.
17. Feedback from Events
None.
18. The meeting was adjourned for any public participation for clarification for agenda points (5 minutes)
No agenda items for clarification.
19. Risk Management.
None
20. It was RESOLVED to move into closed session to consider the following agenda item.
21. Banks
The Chairman and Deputy Chair reported that they met with West Lindsey District Council Project Officer today re: Banks.
22. To discuss response receive from Rasen Hub on OPS agreement
The Council discussed papers received.
The Chairman closed the meeting at 8.38pm