September 2024
Market Rasen Town Council Meeting
Minutes of meeting held in The Committee Meeting Room, Caistor Road, Market Rasen
Wednesday 11th September 2024 at 7pm
Councillors Present: J Pilley (Chairman), J Adekoya, S Bunney, A Dale, S Edwards, M Hassan, J Satterthwaite, D Strachan, N Taylor
In Attendance: A Driver (Town Clerk)
1 Member of the Public
00059. OPEN MEETING
The Chairman opened the meeting and welcomed those in attendance.
00060. RESIGNATION
The resignation of Councillor (Cllr) F Easters, leaving three vacant seats was noted by Council Members present. A letter of thanks is to be compiled thanking Cllr F Easter for their service to the Town Council.
00061. APOLOGIES
Apologies were received from Cllr A Gray.
Resolved: That apologies with valid reasons for absence from Cllr A Gray be accepted.
00062. PUBLIC FORUM
None.
It was unanimously agreed to move agenda item 9a and 9b in front of agenda item 5.
00063. CO-OPTION APPLICATIONS
Cllr M Hassan joined the meeting at 7.07pm
a) To consider applications received and invite applicant(s) to address the Council in support of their application
The Chairman invited applicant to address the Council in support of their application received.
b) To vote and resolve co-option of applicants
Resolved: That J Satterthwaite be co-opted onto the Council and Declaration of Acceptance of Office form signed, leaving two vacant seats on the Council.
00064 DECLARATION OF INTEREST
Cllr S Bunney declared a pecuniary interest in agenda item 13b Accounts for Payment and Cllr A Dale declared a pecuniary interest in agenda item 14c.
00065. MINUTES
a) To note the corrected numbering of the approved 12th June 2024 minutes
The corrected numbering was noted by Council members present.
b) To receive as a correct record the draft notes of the Town Council meeting on 24 July 2024
Resolved: The notes of the Town Council held on 24th July 2024 be approved as the official minutes.
c) To receive the draft notes from the HR Committee held on 24 July 2024
Resolved: The notes of the HR Committee held on 24th July 2024 be approved as the official minutes.
00066. Clerks Report
Verbal update provided to Councillors present that since taking up the role as the new Town Clerk has been busy familiarising herself with everything related to the Town Council. A knowledge transfer has been taking place between the Locum Town Clerk and Town Clerk. Meet and greet with Town Council employees has taken place including a walk around the town with introductions to many of the local businesses, shops and stall holders.
Correspondence Circulated to Councillors
Lincolnshire Police update July 2024
LALC E-News 09/08/24
Temporary TRO Waterloo Street Market Rasen TTR008214
LALC E-news 23/08/24
LCC Town & Parish Council Newsletter August 2024
Temporary TRO Legsby Road Market Rasen TTR008700
Temporary TRO Oxford Road/Linwood Road Market Rasen TTR009047
WLDC Notice of Committee Meetings Sept - Dec 2024
LALC E-news 06/09/24
Proposed Development at Legsby Road, Market Rasen
00067. DISTRICT & COUNTY COUNCILLOR REPORTS
A verbal updated was provided by Cllr S Bunney to Council members present. Snagging works have taken place on Linwood Road and Dear Street. Work is continuing, gullies on Oxford are to be cleaned. Yellow lines have been re-instated into their correct place but there is a TRO for them to return back to what they were. A bank hub is to return to Market Rasen in November with a publicity event taking place prior.
00068. LINWOOD ROAD
Resolved: Council members had no objections they wished to submit to LCC re the Proposed Revocation of Waiting Restrictions on Linwood Road, Market Rasen.
00069. PETS AS PRIZES
a) Resolve to ban outright the giving of live animals as prizes in any form on land Market Rasen Town Council owns.
Resolved: Council members agreed to ban the outright giving of live animals as prizes in any form on land Market Rasen Town Council owns.
b) Resolve to write to the UK Government urging an outright ban on the giving of live animals as prizes on both public and private land.
Resolved: Council members agreed for the Clerk to draft and send a letter to the UK Government urging an outright ban on the giving of live animals as prizes on both public and private land.
00070. BUILDINGS / TOWN APPEARANCE
It was RESOLVED: Council member agreed to work with WLDC and other appropriate bodies to approach the owners of buildings where the condition of their exteriors detracts from the positive demeanour of the Town with the intend of encouraging them to undertake work to the high standards set out in the conservation area documentation.
00071. FINANCE
a) Resolve to accept payments made since the last meeting of the Council
Resolved: Council members accepted payments made (see Appendix A) since the last meeting of the Council.
b) To resolve accounts for payment
Councillor Bunney left the room at 7.57 p.m. and returned at 7.58 p.m.
Resolved: Council members approved the payment of accounts (see Appendix B).
c) To resolve to add the Town Clerk to the bank account mandate
Resolved: Council members approved for the Town Clerk to be added to the bank account mandate.
d) To retrospectively resolve and approve the removal of employee(s) from the bank mandate who are no longer Town Council employees
Resolved: Council member retrospectively approved the removal individuals from the bank mandate who are no longer employees of the Town Council.
e) Resolve to accept July 2024 and August 2024 bank reconciliations:
i. July 2024 Current Account £21,625,37
July 2024 Reserve Account £216,383.65
Resolved: Council members accepted the bank reconciliations presented for July 2024. Cllr A Gray to dip sample payments made against bank statements and report back to the Council any anomalies.
ii. August 2024 Current Account £27,194.34
August 2024 Reserve Account £186,383.65
Resolved: Council members accepted the bank reconciliations presented for August 2024. Cllr A Gray to dip sample payments made against bank statements and report back to the Council any anomalies.
00072. PLANNING
To resolve responses to new planning and tree application received since the last meeting of the Town Council and any new applications received since the publication of the agenda.
a) Market Rasen House, 32 King Street, Market Rasen LN8 3BB - Application Number: WL/2024/00603 - Proposal: Planning application for extension to proposed workshop being variation of condition 2 of planning permission 147545 granted 19 January 2024 - to install 2no. air source heat pumps and extraction vents.
Resolved: No objections from Council members present.
b) Market Rasen House, 32 King Street, Market Rasen LN8 3BB - Application Number: WL/2024/00602 - Proposal: Listed building consent for proposed refurbishment to form 10no apartments being variation of condition 2 of planning permission 147544 granted 1 February 2024 - amend internal layout of apartment 1, install extraction vents, 3no. boiler flues and 2no. external condenser units
Resolved: No objections from Council members present.
c) Lloyds TSB 5-6 Market Place, Market Rasen LN8 3HJ - Application Number: WL/2024/00600 - Proposal: Planning application for the change of use of a former bank (class E) to a café (class E), offices (class E) and training centre/learning spaces (class F.1.).
Resolved: No objections from Council members present.
Application(s) received since the publication of the agenda:
- Land to South of Legsby Road, Market Rasen LN8 3DZ (Grid Ref: 511713 / 3688409) – Application Number: WL/2024/00175 – Proposal: Planning application for the erection of 41no. dwellings (Use Class C3) together with ancillary garages, landscaping, draining features, equipped and natural areas of open space, infrastructure (including access) and associated works. Amended proposals in response to consultee and Officer comments: The proposal has been amended and 40 dwellings area now proposed rather than 41. Drawing and document list prepared by applicant which details all new documents has been submitted: Updated Energy |Report prepared by Award Energy, Energy Efficiency Checklist, Plot Schedule.
Resolved: No observations from Council members present.
To note decisions received since the last meeting of the Town Council
d) APPROVED with conditions: Land off Bridle Way, Market Rasen LN8 3ZT - Application Number: WL/2024/00046 - Proposal: Planning application to erect 2no. dwellings.
Decision Noted by Council members present.
00073. CLOSED SESSION
To resolve moving into a closed session under the Public Bodies Admission to Meeting Act 1960
Should this resolution be passed the public and press will be required to leave the meeting.
RESOLVED: Council members resolved to move into a closed session.
a). To receive an employee update on starters and leavers.
A verbal update was provided to Council members present. New starter, Town Clerk and leaver, Community Manager.
The meeting closed at 8.09pm.