Full Council Minutes 2024

May 2024

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Minutes from the Annual Meeting of the Town Council held Wednesday 8th May 2024 

in the Festival Hall, Caistor Road, Market Rasen.

 

Present: Councillors: J. Pilley (Chairman), S. Bunney (District Cllr/County Cllr), N Taylor, M Hassan,  

D Strachan, A Gray, J Adekoya

 

In attendance: 

Town Clerk – A Lawson, four members of the public

 

The Meeting opened at 19:00

 

1.  Open meeting 

The sitting Chairman, Cllr Jo Pilley, opened the meeting.

a) To ELECT a Town Mayor for the year
It was UNANIMOUSLY RESOLVED to re-elect Cllr Jo Pilley, as Chairman of Market Rasen Town Council and Mayor of Market Rasen.

b) The Town Mayor to sign the Declaration of Acceptance of Office  
The papers were signed at the meeting.

 

2.  Apologies

Received from Cllr Easters. 

 

3.  Deputy Town Mayor
a) To ELECT a Deputy Town Mayor for the year
It was UNANIMOUSLY RESOLVED to re-elect Cllr A Dale, as Vice-Chairman of Market Rasen Town Council and Deputy Mayor of Market Rasen
b) The Deputy Town Mayor to sign the Declaration of Acceptance of Office
Cllr A Dale was not present to sign the declaration of acceptance of office

 

4.  Public Forum 

A member of the public raised a question in relation to the Average Speed Cameras installed on the A631 between Market Rasen and North Willingham.  Cllr Bunney provided an update in his capacity as                                      County Councillor.


Another member of the public made a statement in relation to driving speed related deaths in North Willingham

 

5.  Declarations of Interest. To RECEIVE any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests. 

      None received

 

6. Mayor’s Announcements
Cllr Pilley, Mayor of Market Rasen provided an update of her recent duties, including a presentation to the Market Rasen Station Adoption Group and her recent talk to the Rotary Club. The Chairman also informed members of the progress being made with the arrangements for the D-Day Commemoration. 


7.  Minutes        

The minutes from the meeting held 10th April 2024 ACCEPTED as read                                                                                                                              

It was UNANIMOUSLY RESOLVED to accept the minutes

8.   Action Points & Clerks Report

 

Assistant Maintenance Operative

The temporary Assistant Maintenance Operative has started and the improvements from having someone in place is evident.

The contract with the Mole Catching company has been terminated from the 1st June.

Subject Access Request.   

This information was submitted within the legal deadline.

Hustings  

This was a great success and very well received by attendees 

Grant Application 

The application has been successful.

Energy bills  

We are still pursuing the electricity reading estimates for the with the previous supplier.

Lease

This lease has still not been signed and we are continuing to chase the solicitors.

 

 

9.    District & County Councillor Reports   

                                                                       

        Cllr Bunney’s report included the following;

  • Planned road resurfacing
  • Details of Grant funding received from WLDC.
  • Arts Council funding to support events in Market Rasen.

 

10.   Meetings

It was UNANIMOUSLY SESOLVED to adopt the meeting schedule for the civic year 2024/2025;
12th June 2024, 10th July, 11th September, 9th October, 13th November, 11th December, 8th January 2025
12th February, 12th March, 9th April 2025.

 

11.  Co-option

It was NOTED that there are two co-option vacancies available. Applications are welcomed and will be considered at the next meeting on 12 June 2024
 

12.  Committees

It was RESOLVED for committees to remain as per the previous year; Human Resources and, Finance and Premise and that the membership of each continue as previously.
 

13.  Appointments
It was UNANIMOUSLY RESOLVED for Cllr Pilley to remain as Safeguarding Lead.

14.  Assets
The inventory of land and other assets to 31 March 2024 was NOTED.

15. Section 137

It was UNANIMOUSLY RESOLVED to accept the expenditure incurred under section 137 of the Local Government Act 1972

16. Finance and Premises Committee
A report was RECEIVED from the Finance and Premises Committee

Including the Internal Auditor’s Report for the year ended 31 March 2024

a) The Internal Auditor’s Report was NOTED

b) It was NOTED there were no matters arising

Including the Annual Governance and Accountability Return for the year ended 31 March 2024 
a) It was UNANIMOUSLY RESOLVED to accept the assertions for the Annual Governance Statement

b) It was UNANIMOUSLY RESOLVED to sign the Annual Governance Statement

c) The Annual Accounting Statement was REVIEWED

d) It was UNANIMOUSLY RESOLVED to sign the Annual Accounting Statement

e) It was NOTED that the exercise of Public Rights and Publication of the unaudited Annual Governance and Accountability return will commence on Monday 17 June and conclude on Friday 26 July 2024

 

17. Direct Debits and Standing Orders

It was UNANIMOUSLY RESOLVED to accept the direct debits and standing orders for the forthcoming year.

 

18. Subscriptions

It was UNANIMOUSLY RESOLVED to accept the Council and/or staff’s subscription to other bodies

 

19. Finance

a) To RECEIVE the current account reconciliation to 30 April 2024  
This item was DEFERRED due to change over in Accounting Package

b) To RECEIVE the savings account reconciliation to 30 April 2024 
This item was DEFERRED due to change over in Accounting Package

c)  To RESOLVE to pay the accounts for payment
It was UNANIMOUSLY RESOLVED to accept the monthly accounts for payment.
 

20. Lincolnshire Association of Local Councils Management Committee

a) To RESOLVE whether to put forward a representative
It was UNANIMOUSLY RESOLVED not to appoint

b) To RECEIVE nominations and ELECT a representative
It was UNINANIMOUSLY RESOLVED not to appoint

 

21. Planning Applications
147841 Revised Plan Planning application for change of use of additional living space to cafe/coffee shop.  Nash DomLegsby Road Market Rasen Lincolnshire LN8 3DZ
 It was UNANIMOUSLY RESOLVED to support the application and comment regarding the accommodation of vehicles attending the site.

 

22. Potential closure of the Market Place to vehicles.
To RESOLVE to accept a proposal for the future use of the Market Place including a seasonal closure.

 

Discussions took place regarding the proposal and notifying businesses and residents.  The proposal is to consult businesses and residents regarding the intention to close the Market Place from Friday 31st May to Thursday 31stNovember 2024.  The decision was DEFERRED to the June meeting following the consultation.

 

23. To RESOLVE that under the public bodies (admission to meetings) act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

It was UNANIMOUSLY RESOLVED to go into closed session

24.  Human Resources Committee
The HR Committee Chairman REPORTED the following;

  • An Assistant Maintenance Operative has been employed on a temporary basis
  • The Community Manager has a Doctors Certificate as unfit to work, until July.
  • The Town Clerk has resigned and will leave next month.
  • The recruitment process has commenced for replacing the Town Clerk.
  • A locum will be employed for the interim period.
    .

25. Old Police Station Lease
It was PROPOSED that the National Organisation for the current tenants is contacted to enquire as to the nature of the desire to remove clause. The item was DEFERRED to the June meeting subject to information being available.

 

Meeting ended 8.35pm