April 2024
Minutes from the Council Meeting held on Wednesday 10th April 2024
in the Committee Room of the Festival Hall, Caistor Road, Market Rasen.
Present: Councillors: J. Pilley (Chairman), S. Bunney (District Cllr/County Cllr), N Taylor, F Easters, D Strachan, A Dale, J Adekoya
In attendance:
Town Clerk – A Lawson, two members of the public
The Meeting opened at 19:00
1. Open meeting
The Chairman opened the meeting
2. Apologies
Received from Cllrs Edwards and Gray
3. Public Forum
A member of the public spoke on behalf of a number of residents in relation to the planning application148014 - 41 dwellings on Land off Legsby Road. Concerns raised related to;
- Flooding and drainage
- Surface of Legsby Road
- Loss of wildlife habitat
- Light pollution from vehicle movements affecting existing properties.
4. Declarations of Interest. To RECEIVE any declarations of interest in accordance with the
requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.
None received
5. Minutes
The minutes from the meeting held 13th March 2024 ACCEPTED as read.
It was UNANIMOUSLY RESOLVED to accept the minutes
6. Action Points & Clerks Report
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Scribe |
The new accounting system has come live and is in operation. Office staff are also preparing for Year End and the final Internal Audit has been booked. The External Auditors paperwork for this year has been received and additional information is required compared to previous years. Despite this, we have not been advised that we need to have an Intermediate Audit, and as such the Transparency Documentation is not required, however as the information has been prepared as per previous years we will publish for additional transparency. |
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Grass cutting |
The grass cutting contract has signed and work has commenced. There have been slight delays to work being carried out this week due to weather conditions and problems accessing the site. |
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Subject Access Request. |
Currently compiling records in relation to a subject access request. This information will be submitted within the legal deadline. |
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Food and Drink Festival & Family Easter Hunt |
This was a great success and very well received by visitors and stall holders. |
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Grant Application |
The application has been submitted and we should hopefully receive the outcome next week. |
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Energy bills |
We are still pursuing the electricity reading estimates for the with the previous supplier. |
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Lease |
This lease has still not been signed and we are continuing to chase the solicitors. |
7. District & County Councillor Reports
Cllr Bunney’s report included the following;
- Highways and Traffic
- Road Traffic Orders
- Easter Sunday Race Day Traffic
- Big Bin Hire
- Grant Funding Opportunities
- Sewage Spill
8. Planning Applications
148014 Planning application Land to the south of Legsby Road, Planning application for the erection of 41no. dwellings (Use Class C3) together with ancillary garages, landscaping, drainage features, equipped and natural areas of open space, infrastructure (including access) and associated works
Proposed to OBJECT to the application on the following grounds;
- Flooding
- Traffic and conjestion
- Light polution.
It was UNANIMOUSLY RESOLVED to object to the application.
Cllr S Bunney declared a non-pecuniary interest in this item.
148012, 148011, 148010 Planning applications relating to 9 & 10 Market Place,
It was UNANIMOUSLY RESOLVED to support the applications.
148046 Planning application Market Rasen And Louth Rugby Club Willingham Road Market Rasen Lincolnshire LN8 3RF
Proposed to SUPPORT to the application with the following condition;
- 30mph limit extending.
It was UNANIMOUSLY RESOLVED to support the application.
9. Financial Matters
a) TO RESOLVE to accept the current account reconciliation to 31st March 2024
This was deferred due to figures for Year End
b) TO RESOLVE to accept the savings account reconciliation to 31st March 2024
This was deferred due to figures for Year End
c) To RATIFY the payments of accounts presented at the Full Council Meeting 13th March 2024
The Payment of Accounts for March was NOTED
d) To RESOLVE to authorise the accounts for payment
It was UNANIMOUSLY RESOLVED to approve the accounts for payment
10. Policies
a). To REVIEW Standing Orders for 2024/25
A request was made for the Clerk to clarify how electors of the parish can put forward a motion.
b). To REVIEW Financial Regulations for 2024/25
It was UNANIMOUSLY RESOLVED to ACCEPT the Financial Regulations
11. Traffic Regulation Orders (TRO)
a). To RESOLVE to accept a request from LCC to review waiting restrictions on Mill Road
It was UNANIMOUSLY RESOLVED to accept the proposals from Lincolnshire County Council
b). To RESOLVE to accept requests from Members of the Public to install Disabled parking bays on Chapel Street and Willingham Road
It was UNANIMOUSLY RESOLVED to submit a request to Lincolnshire County Council for the following;
Chapel Street – Disabled Bays
Willingham Road – ‘H’ marks outside a drive
12. 2024 Proposal for the Market Place
To RESOLVE to accept a proposal regarding future use of the Market Place
Members noted the proposal in detail. It was agreed to defer this item to the next meeting
Meeting ended 8.55pm
| Market Rasen Town Council Accounts for payment April 2024 | ||||||
|---|---|---|---|---|---|---|
| Ref | Payee | Description | F/Hall £ | General £ | VAT | Total |
| £ | £ | |||||
| pre-authorised automated payments since the last meeting - To note | ||||||
| DD | Now Pensions | Employer service Charge | £15.00 | £0.00 | 15.00 | |
| DD | WLDC | Refuse & Recycling April | 71.24 | £0.00 | 71.24 | |
| DD | WLDC | Non Domestic rates Office | £286.10 | 286.10 | ||
| DD | WLDC | Non Domestic rates Market | £41.25 | 41.25 | ||
| DD | WLDC | non domestic rates OPS | £196.00 | 196.00 | ||
| DD | WLDC | non domestic rates FH | £633.80 | 633.80 | ||
| DD | SSE | Gas OPS Feb | £461.72 | £92.34 | 554.06 | |
| DD | SSE | Gas FH Feb | £515.72 | £103.14 | 618.86 | |
| dd | British Gas | electric Feb office | £379.05 | £18.95 | 398.00 | |
| DD | British Gas | electric Feb OPS | £70.85 | £3.54 | 74.39 | |
| DD | Britrish Gas | electric Feb FH | £597.16 | £119.43 | 716.59 | |
| DD | WLDC | monthly parking permit MO Feb | £22.00 | £22.00 | ||
| DD | EE | phones | £84.32 | £16.86 | 101.18 | |
| DD | BT Phones | phones | £113.03 | £22.61 | 135.64 | |
| DD | Now Pensions | Pension contribution | £525.79 | £0.00 | 525.79 | |
| DD | Unity Trust Bank | Bank charges | £18.00 | £0.00 | 18.00 | |
| DD | Wave | Water rates | 140.93 | £0.00 | 140.93 | |
| Sub Total | £1,887.61 | £2,284.35 | £376.87 | £4,548.83 | ||
| Payments already made | ||||||
| Bacs | HMRC | salaries Feb | £6,087.87 | 6087.87 | ||
| Bacs | Garnetts | Easter trail rewards | £20.00 | £0.00 | 20.00 | |
| Bacs | Lincs Loos | Portable toilet hire | £165.00 | £33.00 | 198.00 | |
| Bacs | Jockey Club | Event - funding offset from Donation received | £2,500.00 | £500.00 | 3000.00 | |
| Bacs | HMRC | paye/NI | £1,467.06 | 1467.06 | ||
| BACS | Garnetts | prizes easter trail | 66.90 | 66.90 | ||
| Sub total | £0.00 | £10,239.93 | £379.99 | £10,839.83 | ||
| Payments to be authorised | ||||||
| UTB658 | Extreme Marquees | Generator hire | 380.00 | 76 | 456.00 | |
| UTB659 | Jennets HR Solutions | HR advice | 30.00 | 0 | 30.00 | |
| UTB660 | Stance Security | security MP 28 March | 132.88 | 26.58 | 159.46 | |
| UTB661 | Lindum Fire Services | Fire Alarm | 5496.45 | 1099.29 | 6595.74 | |
| UTB662 | WLDC | CCTV | 5000.00 | 0 | 5000.00 | |
| UTB663 | Jennets HR Solutions | HR advice | 250.00 | 0 | 250.00 | |
| UTB664 | Equip | Bolts and brushes | 8.3 | 1.66 | 9.96 | |
| UTB665 | Equip | Paint and brushes for Cllr Strachan | 44.88 | 8.98 | 53.86 | |
| UTB666 | Equip | Playpark remedial consumables | 25.10 | 0.69 | 25.79 | |
| UTB667 | Equip | Wipes and cabling | 25.99 | 5.20 | 31.19 | |
| UTB668 | Rasen Hardware | Descaler | 4.99 | 0.00 | 4.99 | |
| UTB669 | Scribe | Subscription and set up | 1293.00 | 258.60 | 1551.60 | |
| UTB670 | Pestotek | Mole Inspection | 100.00 | 20.00 | 120.00 | |
| UTB671 | AJ Williams | Grasscutting | 300.00 | 60.00 | 360.00 | |
| UTB672 | Nicholsons | Payroll services | 30.00 | 0.00 | 30.00 | |
| UTB673 | Huws Gray | new toilet seat | 27.80 | 5.56 | 33.36 | |
| Sub Total | 27.8 | 13121.59 | 1562.56 | 14711.95 | ||
| TOTAL | £1,915.41 | £25,645.87 | £2,319.42 | £30,100.61 | ||
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