October 2024
Market Rasen Town Council Meeting
Minutes of meeting held in The Committee Meeting Room, Caistor Road, Market Rasen
Wednesday 9th October 2024 at 7pm
Councillors Present: J Pilley (Chairman), J Adekoya, S Bunney, A Gray, M Hassan, J Satterthwaite, D Strachan
In Attendance: A Driver (Town Clerk)
1 Member of the Public
00074. OPEN MEETING
The Chairman opened the meeting and welcomed those in attendance.
00075. APOLOGIES
Apologies were received from Cllr A Dale, Cllr S Edwards and Cllr N Taylor.
It was Resolved: That apologies with valid reasons for absence from Cllr A Dale, Cllr S Edwards and Cllr N Taylor be accepted.
00076. PUBLIC FORUM
None.
00077 DECLARATIONS OF INTEREST
None.
00078. MINUTES
a) It was Resolved: The notes of the Town Council meeting held on 11th September 2024 be approved as the official minutes.
00079. CLERKS REPORT
A presentation was received from Cloudy IT who provide services specifically tailored for the use of local councils
00080. TO RECEIVE AN UPDATE ON THE PREPARATIONS FOR REMEMBRANCE SUNDAY ON 10TH NOVEMBER 2024
A verbal update was provided by the Clerk. Preparations were underway and twenty-five poppies to be located through the town with the aim to be built on year on year.
00081. DISTRICT & COUNTY COUNCILLOR REPORTS
A verbal update was provided by Cllr S Bunney. A joint Parish meeting with Inspector M Head from Lincolnshire Police is to take place in January 2025.
00082. TO DISCUSS AN ARTICLE THAT FEATURED INSIDE THE BUSINESS AND INDUSTRY PUBLICATION TITLED “WHY WE NEED A HIGH STREET CHIEF” AND FOR ANY OUTCOMES TO BE AGREED
A discussion took place between council members present and it was agreed this scheme fits into work already being undertaken by West Lindsey District Council.
00083. TO CONSIDER THE PURCHASE OF THE SCRIBE BOOKINGS APPLICATION TO ENABLE MEMBERS OF THE PUBLIC, ORGANISATIONS AND BUSINESSES TO BOOK AND PAY FOR THE USE OF TOWN COUNCIL FACILITIES/SERVICES ONLINE. COST PER MONTH £35 WITH A ONE-TIME SET-UP FEE OF £279. NO CANCELLATION FEE APPLIES AND WOULD INTEGRATE INTO THE EXISTING SCRIBE ACCOUNTS SOFTWARE PACKAGE USED BY THE COUNCIL
It was Resolved: Council members agreed to the purchase of Scribe Bookings software.
00084. TRAINING
Resolve for the Town Clerk to undertake the Certificate in Local Council Administration.
It was RESOLVED: Council members agreed for the Clerk to undertake the Certificate in Local Council Administration.
00085. FINANCE
a) Resolve to accept payments made since the last meeting of the Council
Resolved: Council members accepted payments made (Appendix A) since the last meeting of the Council.
b) To resolve accounts for payment
Resolved: Council members approved the payment of accounts (Appendix A).
c) To resolve the appointment of an internal auditor for the period 2024/2025
Resolved: Council members approved for the Town Clerk to contact The Local Association for Local Councils and request an internal auditor be appointed for 2024/2025.
d) External Audit and Notice of Conclusion
Council members present noted the external audit, notice of conclusion and except for matters relating to 2023/2024.
00086. PLANNING
To resolve responses to new planning and tree application received since the last meeting of the Town Council and any new applications received since the publication of the agenda.
a) 5-6 Market Place, Market Rasen, LN8 3HJ – Application Number WL/2024/00759 - Proposal: Planning application for the renovation of shop front and repairs to the building fabric of the frontage including replacement windows with addition of a new window and repairs to windows to rear elevation.
Resolved: That Council members supported the application and there were no objections from Council members present.
00087. CLOSED SESSION
To resolve moving into a closed session under the Public Bodies Admission to Meeting Act 1960
Should this resolution be passed the public and press will be required to leave the meeting.
- Council members resolved to move into closed session.
a)
The employment of the locum/consultant clerk will cease at the end of October.
The meeting Closed at 7.40pm.