July 2024
Minutes of the Town Council meeting held Wednesday 24 July 2024 at 7pm in the Committee Meeting Room at the Festival Hall, Caistor Road, Market Rasen
Councillors present:
S. Bunney, A Dale, F Easters, S Edwards, A Gray, J Pilley, D Strachan, N Taylor
Officer: Locum Town Clerk – Sharon Pyke
Members of the Public: 1
Press in Attendance: 1
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Open Meeting
The Chairman welcomed those in attendance and asked Council to reflect on the death of a well-known and recognised member of the community, John Bradley (known locally as Johnny Aston) who was landlord of the Aston Arms for over 30 years
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Apologies
Apologies were received from Councillors Adekoya and Hassan
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Public Forum
A representation was made by Stephanie Donnelly, a co-ordinator from the Old Station Day Centre supporting adults in the community who spoke to a request to create:
There is a specific section of the park near the river which the group have in mind as they would like to enhance its overgrown, natural state with bird-boxes, lavender, buddleia, roses, wind chimes, painted stones, a fairy tree and a waterfall/water feature to create a tranquil space dedicated to mindfulness and well-being for all. The intention is to create interest and to seek the assistance from other local groups to help develop the idea and take the project forward as a community-invested project.
Lincolnshire County Council will support the proposal through a licence with the Town Council for the land. Consideration for its design and maintenance will also need to be considered to ensure resilience beyond the initial project.
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Declarations of Interest
No declarations of interest were made It was NOTED that Councillors Bunney and Pilley had attended the Code of Conduct virtual training on 10 July 2024. Once West Lindsey District Council releases the slides they will be circulated to councillors
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Minutes
The minutes of 12 June 2024 were APPROVED and signed by the Chairman
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Committee Minutes
The draft minutes from the HR Committee held on 04 June 2024 were NOTED and the Chairman of the HR Committee will update Council following the meeting earlier this evening
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Clerk’s Report
The report was NOTED
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District & County Councillor Reports
Councillor Bunney provided written reports regarding his County and District work which were circulated to councillors in advance of the meeting. Councillor Bunney asked that car parking provision across the town and new street name plates be included as future agenda items.
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Committee Terms of Reference
a). The Terms of Reference for the Finance & Assets committee were RESOLVED with an amendment to increase the membership from 5 to 6 councillors b). The Terms of Reference for the HR Committee were RESOLVED
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Working Party
a). It was RESOLVED to set up a Market Place Working Party b). The Terms of Reference for the Market Place Working Party were RESOLVED with an amendment to allow 1 ex-officio for external advice c). It was RESOLVED that Councillors Edwards, Gray & Strachan be nominated to the Market Place Working Party and that the non-councillor vacancies be advertised
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Sensory Garden
It was RESOLVED to support in principle the creation of a Sensory Garden within Bell Park and to work with Lincolnshire County Council to progress the licence.
Councillors Bunney and Taylor would provide support for the initiative and through their wider community contacts. There was a request for a monthly agenda item.
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Finance
a). The account reconciliation to 30 April 2024 was reviewed and NOTED b). The account reconciliation to 31 May 2024 was reviewed and NOTED c). The account reconciliation to 30 June 2024 was reviewed and NOTED d). The Q1 budget to actuals report was reviewed and RESOLVED e). The accounts paid list was reviewed and VERIFIED f). The accounts for payment list was reviewed and RESOLVED g). The introduction of a transaction fee by the bank was NOTED h). Councillor Gray was RESOLVED to check and verify the bank statements to banking reconciliation for Quarter 1 from 01 April 2024 to 30 June 2024
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Consultation
The public consultation in relation to West Lindsey District Council’s statement of principles in relation to the Gambling Act 2005 was NOTED
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Planning a). It was NOTED that planning application 147654 – land to the rear 12 The Grove, Caistor Road – has been referred to the Planning Inspectorate b). To NOTE that planning application WL/2024/00046 – to build 2 dwellings on land off Bridle Way, LN8 3ZT was heard by West Lindsey Planning Committee on 17 July 2024 Town Council response in November 2023: objection West Lindsey’s Planning Committee’s decision: deferred c). It was NOTED that the variation of conditions application: WL/2024/00468 had already been determined by West Lindsey District Council Removal of existing agricultural buildings and replace with 4no. dwellings being variation of conditions 2, 3, 5 & 7 of planning permission 144448 granted 20 May 2022 - amendments to plot 3. Location: LAND ADJACENT TO LINDSEY TRAIL TOURING PARK, LEGSBY ROAD, LINWOOD, MARKET RASEN https://westlindsey-publicportal.statmap.co.uk/horizoNext/publicportal/planningapplications/148470 d). Council had NO OBJECTION to planning application and listed building consent: WL/2024/00486 & WL/2024/00489 Proposal: Planning application and listed building consent for roof refurbishment works of pitched and flat roof areas. Pitched roof areas to be stripped, new underfelt, battens and re-use existing slates - full like for like refurbishment works. Flat roof areas to be a full overlay with a new built up felt system. 2No. windows to be removed due to inadequate upstand height. Location: DE ASTON SCHOOL WILLINGHAM ROAD, MARKET RASEN LN8 3RF https://westlindsey-publicportal.statmap.co.uk/horizoNext/publicportal/planningapplications/148433 e). It was RESOLVED to nominate Councillor Dale as the representative for the Central Lincolnshire Design Code: Parish/Town Council Event. If Councillor Dale if unavailable Councillor Pilley will attend.
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Correspondence a). The email received regarding concerns over the wet conditions on the field of the Primary School limiting the field’s potential for sport was NOTED b). It was NOTED that the matter is being addressed by Lincolnshire Flood Management Team under the Town Wide Section 19 investigation into the October 2022 floods which is expected to report before the end of the year |
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Confidential Session
It was RESOLVED to move into closed session with members of the public requested to leave
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Lease Matter
It was RESOLVED to put the matter on hold
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Staffing Matters
The HR Committee chairman provided a verbal update from the meeting held earlier this evening
a). It was RESOLVED to proceed with a course of action and support the options in relation to a member of staff
b). It was RESOLVED to authorise up to £1,000 for the professional services
c). A member of staff’s additional support was noted and a course of action to acknowledge their contribution was RESOLVED
d). It was RESOLVED that a member of staff’s contractual term be updated
e). It was RESOLVED to offer the position of Town Clerk and RFO to the preferred candidate
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Meeting Closed at: 8:58pm