May 2021 Agenda - Annual Council Meeting
In accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will take place virtually via zoom
Dear Councillors
You are hereby summoned to attend the Annual Council Meeting of Market Rasen Town Council, which will be held on Wednesday 5th May 2021 commencing at 6.20pm via Zoom. (This meeting will follow on directly from The Annual Town Meeting, please see separate agenda for further details.)
Zoom Link: https://us02web.zoom.us/j/84766977827?pwd=SExISU5UWTk0SGhVRFBGN2xRSmxzQT09
Zoom Meeting ID: 847 6697 7827 Passcode: 737769
For further Information or to request copies of non-confidential reports contact the Clerk at townclerk@marketrasentc.co.uk or on 01673 842479. This meeting will be recorded for admin purposes only and the recording destroyed following drafting of the official minutes. There will be a 20-minute public forum.
Lucy Waller
Town Clerk & Responsible Financial Officer Date: 27th April 2021
Market Rasen Town Council
Agenda
1. To ELECT the Town Mayor
2. To RESOLVE that the Town Mayor’s Declaration of Acceptance of Office will be signed in the Clerk’s presence as soon as is practically possible.
3. To ELECT the Deputy Town Mayor
4. To RESOLVE that the Deputy Town Mayor’s Declaration of Acceptance of Office will be signed in the Clerk’s presence as soon as is practically possible.
5. Opening comments (If any).
6. To NOTE Apologies for absence and RESOLVE to accept reasons for absence.
7. To receive any declarations of interest in accordance with the requirements of the localism Act 2011. Members may make any declarations of interest at this point but may also make them again at any time during the course of the meeting.
8. Public Participation. To adjourn the meeting for the Public Forum (max 20 minutes)
9. To RESOLVE to approve the draft minutes of the last meeting, held on 7th April 2021 (Copies circulated)
10. To NOTE any update on Action Points (Report circulated)
11. Committee Minutes:
• To NOTE the draft minutes of the Finance Committee held on 19th April 2021and RESOLVE to adopt or not any recommendations within those draft minutes. (Copies circulated).
• To NOTE the draft minutes of the Properties Committee held on 26th April 2021 and RESOLVE to adopt or not any recommendations within those draft minutes, Inclusive of the recommendation for the contractor to undertake the Festival Hall roof repairs. (Copies circulated).
12. To REVIEW and RESOLVE adoption of the below policy and governance documents (Report Circulated):
• Standing Orders
• Financial Regulations
• Complaints
• Communications (Press /media)
• Freedom of information & Data Protection policies (Freedom of Information, Data Breach, Data Protection, Privacy Notices, Subject access procedure)
• Employment Policies (Health & Safety Policy, Anti-bullying & harassment policy, Capability procedure, Disciplinary policy, Grievance policy, Lone worker policy, Overtime policy, Performance improvement policy, Sickness & absence policy,
Training policy.)
• Safeguarding Policy.
13. Council committees 2021/2022 (report circulated):
• To REVIEW the current committee structure.
• To RESOLVE to adopt committee Terms of Reference including any necessary alterations for:
The Finance Committee
The HR Committee
The Properties Committee
The Planning and Development Committee
• To APPOINT Members to:
The Finance Committee
The HR Committee
The Properties Committee
The Planning and Development Committee
• To ELECT A Chairman and a Vice-Chairman for each of:
The Finance Committee
The HR Committee
The Properties Committee
The Planning and Development Committee
14. Appointments:
To RESOLVE the appointment of the Parish Champion.
To RESOLVE the appointment of a Safeguarding Lead.
15. To REVIEW the inventory of land and other assets including buildings and office equipment. (Excel report circulated separately)
16. CONFIRMATION of arrangements of insurance cover in respect of all insurable risks. (Report circulated)
17. To REVIEW the Council’s expenditure incurred under s.137 of the Local Government Act 1972. (Report circulated)
18. To REVIEW the Council’s and/or staff subscriptions to other bodies.
Current subscriptions are Lincolnshire Association of Local Councils (LALC), Clerk Membership of the Society of Local Council Clerks (SLCC) and the Rural Market Town Group (RMTG).
19. To RESOLVE the date and place / method of meetings for the municipal year 2021/2022 (Report circulated)
20. To NOTE the Clerk’s report and the Community Manager’s report. (Copies circulated)
21. To RESOLVE to approve the accounts for payment. (To follow electronically on the day of the meeting)
22. Items for the next agenda
23. Risk Management