June 2021 Agenda
PLEASE NOTE SOCIAL DISTANCING & THE WEARING OF MASKS WILL BE REQUIRED FOR THIS MEETING (APART FROM GOVERNMENT EXCEPTIONS). DO NOT ATTEND IF YOU FEEL UNWELL. LATERAL FLOW TESTING PRIOR TO ATTENDANCE IS ENCOURAGED. ANY NON-MEMBERS IN ATTENDANCE ARE ASKED TO CHECK IN USING THE NHS TEST AND TRACE APP OR TO LEAVE DETAILS WITH THE CLERK. IN ORDER TO COMPLY WITH COVID SECURE MEASURES NO MORE THAN 50 ATTENDEES WILL BE ADMITTED.
Dear Councillors,
You are hereby summoned to attend the next Meeting of Market Rasen Town Council, which will be held on Wednesday 2nd June 2021 commencing at 7.00pm in the Main Hall of the Festival Hall, Caistor Road, Market Rasen.
Lucy Waller
Town Clerk & Responsible Financial Officer Date: 26th May 2021
Market Rasen Town Council
For further Information or to request copies of non-confidential reports contact the Clerk at townclerk@marketrasentc.co.uk or on 01673 842479. There will be a 20-minute public forum.
Agenda
1. Opening remarks.
2. To RESOLVE to approve and accept apologies for absence.
3. Public Participation (max 20 minutes)
4. To RECEIVE any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests. Members may make any declarations of interest at this point but may also make them again at any time during the course of the meeting.
5. To RESOLVE to approve the draft minutes of the last meeting, held on 5TH May 2021 (Copies circulated)
6. To NOTE any update on Action Points (Report circulated)
7. Committees:
To NOTE the draft minutes of the HR Committee held on the 20th May 2021(Copies circulated) and to RESOLVE to adopt or not the recommendations within those minutes including:
• An increase to 25 hours per week for the new Maintenance Operative role.
• A trial period of flexible home working.
• Reduced public office opening hours.
• Staff salary spinal point review recommendations.
8. To RECEIVE the report of the District & County Councillor.
9. To NOTE the Clerk’s report and the Community Manager’s report. (Copies circulated)
10. To PRE-APPROVE automated and regular contractual payments for the Municipal year 2021/22. (Report Circulated)
11. To RESOLVE to approve the accounts for payment. (To follow electronically on the day of the meeting)
12. To CONSIDER a funding request from Lincolnshire Lowland Search and Rescue. (Letter Circulated) (any expenditure under LGA 1972, s137 -therefore the expenditure must be of proportionate benefit to some or all of the residents of the Parish)
13. To RECEIVE and NOTE the Internal Audit Report 2020/21. (to follow)
14. To RESOLVE the responses to the Annual Governance Statement 2020/21. (Copies circulated)
15. To APPROVE the Accounting Statements 2020/21(Copies circulated)
16. To APPROVE the dates for the excise of public rights 2020/21 as Monday 7th June – Friday 16th July 2021.
17. To RESOLVE to suspend standing order 7 to allow for consideration of agenda item 18 and to immediately reinstate standing order 7 following the close of agenda item 18.
18. Proposed by Councillor S. Bunney that the dates of Full Council for the remainder of the municipal year 2021/22 be changed to the second Wednesday of each month (excluding August).
19. Proposed by Councillor S. Bunney that the council RESOLVE to offer reduced Festival Hall hire fees of £10 per session (to cover costs) for a Community Youth Group.
20. To REVIEW and ADOPT the Risk Management Register and the Retention Policy, and to ADOPT Market Rasen Town Council’s Three-Year Vision and Strategy (Copies/report circulated)
21. Risk Management.
22. To RESOLVE that under the public bodies (admission to meetings) act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
Should this resolution be passed the public and press will be required to leave the meeting at this stage.
23. Market Place update.