January 2023
MINUTES of the Council Meeting held on Wednesday 11th January 2023 commencing at 7.00pm in the Committee Room of the Festival Hall, Caistor Road, Market Rasen.
Present: Councillor S. Bunney (Chairman/WLDC/LCC), Councillor M. Lakin - Whitworth (Vice-Chairman), Councillor K. Bridger, Councillor F. Easters, Councillor N. Taylor, Councillor C Turner, Councillor J. Pilley, Councillor M. Hassan, Councillor A. Gray, Councillor A. Madhavan and Councillor A. Dale
In attendance:
Lucy Waller – Town Clerk and Responsible Financial Officer
A representative of the Rasen Mail
The Meeting opened at 19:00
1. To NOTE apologies for absence and to RESOLVE to approve the reasons for absence.
Apologies were noted from Councillor J. Smith.
It was RESOLVED to accept the reasons for absence. Apologies were also noted from Councillor J. McNeill of West Lindsey District Council.
2. Public Participation
Matters raised:
- Concerns regarding crime and police response.
- Non replacement of CCTV camera on John Street
- Difficulties sourcing defibrillator pads due to supply chain issues.
- The closing of a local business and thanks for their extensive support.
It was highlighted that the Mayor would invite Inspector Head to attend either a public meeting to discuss policing and crime concerns. Also, the Mayor would in conjunction with the Rotary, write an open letter appearing in the Rasen Mail to thank the local business concerned for their support with local community projects.
Action points: Clerk to contact West Lindsey District Council regarding CCTV, SB to contact Police and write open letter.
3. To RECEIVE any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.
None
4. To RESOLVE to approve the draft minutes of the last meeting, held on December the 14th, 2022.
It was RESOLVED to approve the draft minutes of the last meeting, held on December the 14th, 2022 as a correct record subject to the rectification of a minor typographical error.
5. To NOTE any update on Action Points
Members noted the report.
6. To RECEIVE any report of the District & County Councillor.
Members noted a written & verbal report from Councillor Bunney matters of note included:
- Lincolnshire County Council Budget
- Lincolnshire bus Services
- Pavements
- Local elections
- Highways issues
- Flooding
- Emergency Plan
- Environment group planting of tress
7. To NOTE the Clerk's report
Members noted the Clerk’s report.
8. To RESOLVE the budget for the financial year 2023/2024.
It was RESOLVED to set the budget for 2023/2024 as detailed in APPENDIX A of these minutes.
9. To RESOLVE the precept request for the financial year 2023/2024.
It was RESOLVED to request a precept of £163,174
(The precept upon the charging authority form was duly signed by the Chairman and Councillors Turner & Pilley and countersigned by the Clerk.)
10. To RESOLVE to approve the precept analysis statement for inclusion in the Council Tax booklet.
It was RESOLVED to approve the precept analysis statement for inclusion in the Council Tax booklet.
11. Accounts for payment:
•To RESOLVE to approve the accounts for payment.
The below accounts for payment were authorised / noted as appropriate.
12. To CONSIDER a review of the use of Council properties
This item was moved to the confidential session for discussion after item 17.
13. To CONSIDER any action in relation to correspondence regarding pigeon waste on Queen Street.
It was noted that Councillor Bunney was in discussions with West Lindsey District Council regarding additional street cleaning services and that businesses would be encouraged to work together to solve the issue.
14. To CONSIDER events for 2023.
Members noted the below provisional event details:
Feb 21 Tues Pancake Racing
March 11/12 Sat Sun Town and River Clear Up
March 18 Sat Indoor Occasional Market
Apr 7/8/9 Fri/Sat Good Friday Service and Occasional Market
May 4 Thurs. Local Election Day
May 6/7/8 Coronation Weekend – Craft/Art Display – Family Fun Event at Rase Park
May 20 Sat Occasional Market
June 3rd Sat Lions Gardeners’ Market and Craft Fair
June 17/18 Sat/Sun Wellbeing/Leisure and Sports Event
July 1st Sat Environmental Event
July 9 Sun Community Race Day
July 15 Sat Occasional Market
Aug 12/19/26 Sat Uniform Swap – Auction Shed
Aug 22? Tue Trinity Arts on Tour – Jemima Puddle duck – Sports Centre
Sept 16 Sat Occasional Market
Oct 28th Sat Inside Market
Dec 2 or 8 Sat Christmas Market Weekend
(20:10 Councillor A. Madhavan left the meeting)
15. Any items for the next agenda.
Updates on policing and pigeons
16. Risk Management.
It was requested that signs be placed at DeAston Field warning not to enter standing surface flood water as this may be deeper than it appears.
Action: Maintenance Operative to place signs.
It was highlighted that due to the current economic climate there was a heightened risk of overspending on the budget and that this will, as usual, be closely monitored by the finance committee.
17. To RESOLVE that under the public bodies (admission to meetings) act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
The above RESOLUTION was passed.
The public and press left the meeting at this stage and the audio-visual recording was stopped.
12. To CONSIDER a review of the use of Council Properties.
Following discussion of current council owned and leases it was requested that further information be bought to the Finance Committee for Consideration.
The Meeting closed at 20.37
