2023 Town Council Minutes of Meetings

Minutes of the Council Meeting held on Wednesday 11th October 2023 in theCommittee Room of the Festival Hall, Caistor Road, Market Rasen.

Present: Councillors: J. Pilley (Chairman), S. Bunney (DCllr/CCllr), A. Dale (Vice-Chairman), F Easters, J Adekoya, D Bowns, D Strachan, N Taylor, S Edwards

In attendance:  Town Clerk – A Lawson, a member of the press

The Meeting opened at 19:00

1.     Open meeting

The Chairman opened the meeting

2.     Apologies

Received from Cllrs Hassan and Gray

3.     Public Forum

Cllr Taylor raised a question on behalf of a resident in relation to clearing the area close to the bridge on Oxford Street. Cllr Bunney informed the Council that the work had been carried out by WLDC.

4.     Declarations of Interest. To RECEIVE any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.

None received

5.     Minutes

The minutes were ACCEPTED as read.

PROPOSED Cllr Bunney, SECONDED Cllr Dale and accepted UNANIMOUSLY

6.     Action Points & Clerks Report

The reports and subsequent updates were NOTED by the Council

Correspondence has been received in relation to the state of the pavements and parking issues on Willingham Road

7.     District & County Councillor Reports

Cllr Bunney’s report included the following;

• Increase in street cleaning from WLDC which is to be matched by MRTC.

• WLDC to purchase street cleaning equipment for use in Market Rasen

• The plastic Hawk and netting on the bridge over Queen Street has been removed by Network Rail during recent repairs and not replaced. Resulting in an increase in pigeons in the area.

• A631 – LCC to move the 30mph signs on Willingham Road within the next month.

• The new permanent SID (Speed Indicator Device) will then be installed in the area.

• The old mobile SID (Speed Indicator Device) will then be deployed elsewhere.

• The new Banking Hub should be up and running in the new year.

• Racecourse traffic is being addressed and solutions considered.

• The flood modelling has been completed.

• Currently there is no rainfall collection taking place in Market Rasen and this is being addressed.

• The new shelter on the Market Place, which was funded from the Levelling Up initiative, is now in place.

• Cllr Bunney proposed that MRTC request that WLDC become members of the Green Dog Walker Scheme.

• Asked for support from MRTC in submitting a TRO (Traffic Regulation Order) in relation to a request for white lines on Willingham Road.

8.     Planning Applications

147276 Glebe Farm, Willingham Rd, Market Rasen amendments to landscaping condition No comment

147260 Glebe Farm, Willingham Rd, Market Rasen, 14 additional dwellings.

Council RESOLVED the following comment, ‘Dwellings must be social housing which is available by either rent and part share. Would prefer three bedroom properties.’

PROPOSED Cllr Taylor, SECONDED Cllr Dale and accepted UNANIMOUSLY

9.     Town Events Working Group

Cllr Bunney provided an update and explained the proposal for 6-8 events for the next 12 months. Events are to be a collaboration with other groups.

10.  Bank Reconciliations

a).   RESOLVED to accept the current account reconciliation to 31st September 2023 PROPOSED Cllr Taylor, SECONDED Cllr Dale and accepted UNANIMOUSLY

b).   RESOLVED to accept the savings account reconciliation to 31st September 2023 PROPOSED Cllr Pilley, SECONDED Cllr Taylor and accepted UNANIMOUSLY

11.   Accounts for Payment

a).    RESOLVED to authorise the accounts for payment                                                        (Appendix A)

PROPOSED Cllr Taylor, SECONDED Cllr Bunney and accepted UNANIMOUSLY

b).    RESOLVED to accept Q2/YTD Financial Information and Budget

PROPOSED Cllr Taylor, SECONDED Cllr Pilley and accepted UNANIMOUSLY

c).    RESOLVED to accept External Auditors completion of report

It was noted that the funding reference came from S106 not CiL

PROPOSED Cllr Bunney, SECONDED Cllr Dale and accepted UNANIMOUSLY

d).    RESOLVED to accept the Finance and Premises Committee recommendations PROPOSED Cllr Taylor, SECONDED Cllr Pilley and accepted UNANIMOUSLY

e).    To APPOINT an Internal Auditor

Clerk advised of ongoing contract with LALC

12.  Residential Car Parking Issues

Deferred until more information available

13.  Remembrance Sunday

a).   Cllr Pilley provided an update.

b).   A request was made for volunteers to man the road closures.

c).   It was agreed that the Chairman and Clerk should contact independent businesses and offer them the opportunity to lay a wreath.

PROPOSED Cllr Taylor, SECONDED Cllr Pilley and accepted UNANIMOUSLY

14.   Christmas Lights