2023 Town Council Minutes of Meetings

Minutes of the Council Meeting held on Wednesday 12 July 2023 

in the Committee Room of the Festival Hall, Caistor Road, Market Rasen.

Present: Councillors: S. Bunney (Chairman/WLDC/LCC), J. Pilley (Vice-Chairman), A. Dale, F Easters, A. Gray, M Hassan, J Adekoya, S Edwards, D Bowns, D Strachan

In attendance: 

Town Clerk – A Lawson, District Cllr Eve Bennett, two members of the public

The Meeting opened at 19:00

1.   Open meeting 

The Chairman welcomed the new members and officer; Cllrs Edwards, Adekoya, Bowns and Strachan 

alongside Town Clerk, Anna Lawson

2.   Apologies 

None received

3.   Public Forum 

A member of the public spoke in relation to the following;

• Wished the new councillors well.
• Thanked councillors for their support during the flooding last year
• Enquired about an interactive map of the drainage system, where residents can report issues.

The Chairman advised that that LCC are currently developing an interactive map.

      4.   Declarations of Interest. To RECEIVE any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests. 

Received from Cllr Taylor in relation to Agenda item 9.

5.    Co-option 

The only applicant withdrew his papers prior to the commencement of the meeting.

6.     Minutes 

It was RESOLVED to approve the draft minutes of the last meeting, held on June the 14th, 2023 as a correct record subject to the rectification of a minor typographical error.

7.   Action Points & Clerks Report 

An update on the Action points was received along with the Clerks report.

      8.  District & County Councillor Reports 

Members noted a written & verbal report from Councillor Bunney matters of note included: 

• Highways issues
• Walesby Road/Bell Park
• Dear Street car parking
• RAF Scampton
• Market Square Buildings

9.   Planning Applications 

Cllr Taylor left the room 

It was RESOLVED that the following comments should be made to WLDC in relation to application 146716 Chapman Street, Market Rasen;

The Council OBJECT to the application on the following grounds.

• Inadequate plans
• No professional input
• Lack of access
• No SUDS data
• Density and design not in context with the area.

Cllr Taylor returned

It was RESOLVED that the following comments should be made to WLDC in relation to application 146752 Land at Willingham Rd, Market Rasen;

           The Council wish to COMMENT to the application on the following grounds.

• Do not wish for the site to be developed further
• Do not wish the site to become the curtilage of Market Rasen

     10.  Bar Contract. To CONSIDER the draft bar contract with an outside source

It was RESOLVED to accept the Bar Contract

11. Town Events Working Group 

a) To CONSIDER the draft Terms of Reference  

It was RESOLVED to accept the Terms of Reference with minor amendments.

b) To CONSIDER dates for the meeting 

The decision was deferred.

12. Bank Reconciliations

c) To RECEIVE the current account reconciliation to 30 June 2023 

d) To RECEIVE the savings account reconciliation to 30 June 2023 

e) To RECEIVE the Town Partnership reconciliation to 30 June 2023 

The figures were RECEIVED to accept the Bank Reconciliations for the current account and Town Partnership with the savings account to follow.

13. Accounts for Payment (click here for schedule)

a) To RESOLVE to authorise the accounts for payment 

It was RESOLVED to approve the accounts, with the report that a 60p difference was identified.

b) Q1/YTD Financial Information and Budget 

     This item was deferred.

14. Standing Orders and Financial Regulation 

The documents were ACCEPTED in their current form

15. To ratify the purchase of a generator

The generator is to assist in the case of emergencies such as flooding as well as hosting events. 

It was RESOLVED to purchase a generator

16. To consider meeting dates for the Committees 

This item was deferred to the September meeting.

17. To consider amending the dates for payments of salaries.

To CONSIDER changing the date of payment of wages, in order to comply with legislation and HMRC. 

It was RESOLVED to change the payment day starting this month.

18. To CONSIDER granting permission to the organisers of the Wind in the Willows   

      event access via the Mill Road Playing Fields 

      An UPDATE was provided regarding progress with organising the event and it was RESOLVED 

      to grant permission.

19. September’s Agenda to RECEIVE any items for the next agenda 

                    The following items were received for consideration at the September meeting;

                 Neighbourhood Plan

                 Street cleaning

                 Committee membership

20. Confidential Business

To RESOLVE that under the public bodies (admission to meetings) act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted. 

July Mins as at 23rd July

        Should this resolution be passed the public and press will be required to leave the meeting at this stage. 

Minutes of the CLOSED SESSION of Council Meeting held on Wednesday 12 July 2023 in the Committee Room of the Festival Hall, Caistor Road, Market Rasen.

21. Festival Hall Interim Business Plan 

a) To RECEIVE the projected income and expenditure report 

The report was RECEIVED and accepted by council.

b) To CONSIDER actions going forward. 

The proposal to continue operating the Festival Hall was chosen and it was agreed that the council will increase activities to promote the facility.  It was agreed that an application will be made to WLDC for grant funding to cover the required improvements to the Fire Alarm system.

Meeting closed 8.46pm