June 2023
Minutes of the Town Council Meeting held on Wednesday 14th June 2023 in the Committee Room, Festival Hall, Caistor Road, Market Rasen.
Present: Councillors: S. Bunney (Chairman/WLDC/LCC), A. Dale, F Easters, J. Pilley and A Gray
In attendance:
Anna Lawson –Town Clerk and Responsible Financial Officer
Faye Lambkin-Smith – Community Manager
DCllrs E. Bennett and M. Westley
5 members of the public including a local press representative
The meeting opened at 7pm
1. Open meeting
Cllr S Bunney, Chairman, Market Rasen Town Council opened the meeting.
2. Apologies
Apologies received from Cllrs Taylor and Hassan
3. Public Forum
No questions raised
4. Declarations of Interest
None received
5. Co-option The Chairman explained the process and the requirement for the voting system to be based on absolute majority.
a) To invite candidates to address Council and those present
b) To VOTE and ELECT new Councillors for the five co-option places
c) New Councillors to sign the Declaration of Acceptance of Office form
d) Invite new Councillors to take their place with Council
It was UNANIMOUSLY resolved that the follow people were elected onto Market Rasen Town Council; Sarah Edwards, Jesse Adekoya, David Strachan and David Bowns
A vote was taken as to whether the candidate who did not attend could be considered for Co-option and five abstentions were received.
6. Minutes
PROPOSED Cllr Pilley, SECONDED, Cllr Dale and the Minutes were UNANIMOUSLY accepted by council.
7. Action Points
Updates were provided to council.
8. District & County Councillor Reports
Cllr Stephen Bunney, in his role as District and County Councillor explained that adjustments were taking place within WLDC following the change in pollical party holding the majority of seats. The importance of using Fix My Street to report issues was highlighted, as the system is used for data analysis by LCC and WLDC and is used to prioritise repairs.
The Portfolio Holder for Highways will be visiting the area next month to discuss Traffic Regulation Orders (TRO’s).
District Cllrs are requesting additional visits from the road sweeper, however the current WLDC operative only appears to do litter picking.
Sponsorship funding has been received by MRTC to fund the race meet on Sunday 9th July.
Lincolnshire Waste Partnership - WLDC collect the waste and LCC process it. The aim is to make the waste collection at zero cost. This aim is linked to the Environment Act Part 3 2024 which includes the following;
a) All households will be provided with a caddy for food waste.
b) Green garden waste will be FOC
c) A levy on manufacturers who create non recyclable material.
d) A bottle deposit will be introduced.
LCC are looking to introduce more 20moh zones however the problem will be enforcement.
WLDC are predicting problems with disposing of sofas due to skip companies being no longer able to accept them.
9. West Lindsey District Council Expressions of Interests for Community Funding
The Chairman explained the process and that an increase in funding will be available from the Central Government based Levelling Up fund.
10. Planning Application
A planning application for 6 detached bungalow dwellings and associated garages on land to the south of, Legsby Road, Market Rasen, LN8 3DZ. Cllr Bunney made a Declaration of Interest due to owning adjacent land.
The application was considered and the council requested that the following points are registered with WLDC;
1. That the proposal for six dwellings on the site would create over crowding. However in accordance with the existing outline planning permission, MRTC would support four bungalows as this would comply with CLLP S53 3.b, 3.c & 3.d ;
3b) Be appropriate for its context and its future use in terms of its building types, street layout, development block type and size, siting, height, scale, massing, form, rhythm, plot widths, gaps between buildings, and the ratio of developed to undeveloped space both within a plot and within a scheme;
3c) Achieve a density not only appropriate for its context but also taking into account its accessibility;
3d) Have a layout and form that delivers efficient and adaptable homes in accordance with Policy S6 and Policy S20.
2. That a decision regarding the development should only be made once a full SUDS/drainage survey has taken place as the site has a history of flooding. Due to the number of existing sites within a 1 mile radius of the location, either currently being developed or with full/outline planning, extra consideration should be made of the cumulative impact on the drainage systems in the area. Conditions should also be made to ensure that the water dispersal flow rates are adequate.
3. That the Public Right of Way remains in place and no amendments made.
4. That all conditions levied against the outline planning permission remain in place and are not removed. The Town Council also request that this application is put to the Planning Committee for consideration.
PROPOSED Cllr Pilley, SECONDED Cllr Gray, and the proposal was UNANIMOUSLY accepted.
11. Public Footpaths and Bridleways
Discussion took place in relation to areas of the existing footpaths which require capital improvement. An email is to be sent to the County Councillor requesting that a section of public footpath close to Chapman Street is considered with regards to capital investment.
PROPOSED Cllr Pilley, SECONDED, Cllr Gray, and the proposal was UNANIMOUSLY accepted.
12. Town Events Working Group
Cllr Dale explained the proposal, which would then be supported by Council staff. Agreed in principle to consider Terms of Reference for the group at the July meeting.
PROPOSED Cllr Dale, SECONDED, Cllr Pilley, and the proposal was UNANIMOUSLY accepted.
13. Bank Reconciliations
a) RECEIVED the current account reconciliation to 31 May 2023
b) RECEIVED the savings account reconciliation to 31 May 2023
c) RECEIVED the Town Partnership reconciliation to 31 May 2023
d) It was noted that a transfer of £500 from the Town Partnership account to the Market Rasen Environment Group had taken place.
e) It was resolved to transfer the remaining balance of £3.53 from the Town Partnership account to the current account and close the Town Partnership account
f) It was resolved to authorise the accounts for payment
A composite vote was taken. PROPOSED Cllr Bunney, SECONDED Cllr Pilley, and the proposal was UNANIMOUSLY accepted.
14. Accounts for Payment. Click here to view schedule.
15. Festival Hall Interim Business Plan
a) To RECEIVE the projected income and expenditure report (Appendix J)
b) To CONSIDER any associated questions to advance the report
The Chairman agreed to move this item to the closed session.
16. Town Band Sponsorship
The Vice Chair explained the history of the band and the Community Manager provided a report into the current situation. Options were considered with Cllr Pilley proposing Option 3 and Cllr Dale proposing Option 1 with a condition. Council concluded that there was not enough information to move forward with this issue and wish for a meeting to take place in order to clarify details.
17. July’s Agenda
Cllr Easters asked for the Committee membership to be discussed.
PROPOSED Cllr Bunney, SECONDED, Cllr Pilley, and the proposal was UNANIMOUSLY accepted.
18. Confidential Business
To RESOLVE that under the public bodies (admission to meetings) act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
Should this resolution be passed the public and press will be required to leave the meeting at this stage.
a) To RESOLVE the Festival Hall bar contract
The meeting closed 9.10pm
| Market Rasen Town Council Accounts for payment June 2023 | ||||||
| Ref | Payee | Description | F/Hall £ | General £ | VAT | Total |
| £ | £ | |||||
| pre-authorised automated payments since the last meeting - To note | ||||||
| DD | BT | Phones and broadband | £71.56 | £14.31 | £57.25 | |
| DD | Now Pensions | Employer / Employee contributions | 567.22 | |||
| DD | GAS | Gas | 121.6 | 6.08 | £115.52 | |
| DD | GAS | Gas FH | 431.7 | 21.59 | £410.12 | |
| DD | Total | Electricity FH | 100.37 | 5 | £95.37 | |
| DD | Total | Electricity OPS | £32.67 | £1.63 | £31.04 | |
| DD | Total | Electricity MP | £10.70 | £0.53 | £10.17 | |
| DD | Total | Electricity Office | £114.21 | £22.84 | £91.37 | |
| DD | EE | Mobile Phones | £226.33 | £45.26 | £181.07 | |
| DD | Now Pensions | Employer service Charge | £15.00 | £3.00 | £12.00 | |
| DD | WLDC | Refuse & Recycling | £66.95 | £0.00 | ||
| DD | WLDC | Non Domestic rates Office | £287.00 | £287.00 | ||
| DD | WLDC | Non Domestic rates OPS | £183.00 | £183.00 | ||
| DD | WLDC | Non Domestic rates Market | £37.00 | £37.00 | ||
| DD | WLDC | Non Domestic rates FH | £576.00 | £0.00 | ||
| DD | WLDC | Annual parking permit part payment | £22.00 | £4.40 | £17.60 | |
| DD | MarketTrader | PWLB | £2,947.60 | £2,947.60 | ||
| Sub totals | £5,043.33 | |||||
| £5,043.33 | ||||||
| Festival Hall deposit/bar refunds paid since last meeting | ||||||
| FH 20-25 | Hall hirers | x 6 | £420.00 | |||
| Sub total | ||||||
| June 2023 Payments for authorisation (Authorised for electronic payment where required) | ||||||
| UTB453 | AJ Williams | Grounds Maintanance | £582.00 | £116.40 | £698.40 | |
| UTB454 | Amazon | Medical supplies | £8.25 | £1.65 | £9.90 | |
| UTB455 | Amazon | Stationery | £13.32 | £2.67 | £15.99 | |
| UTB456 | Amazon | Medical supplies | £2.92 | £0.58 | £3.50 | |
| UTB457 | Amazon | Stationery | £2.91 | £0.58 | £3.49 | |
| UTB458 | Amazon | Medical supplies | £1.77 | £0.36 | £2.13 | |
| UTB459 | Amazon | Gardening supplies | £17.87 | £3.57 | £21.44 | |
| UTB460 | Amazon | Stationery | £1.57 | £0.31 | £1.88 | |
| UTB461 | Amazon | Office supplies | £7.89 | £1.58 | £9.47 | |
| UTB462 | David Beer | Website support | £250.00 | £0.00 | £250.00 | |
| UTB463 | HAGS | Playground equipment | £97.32 | £19.46 | £116.78 | |
| UTB464 | Huws Gray | Maintenance equipment | £241.39 | £48.28 | £289.67 | |
| UTB465 | Konica Minolta | Printing | £98.54 | £19.71 | £118.25 | |
| UTB466 | Margaret Flowers | Cllr Bunney expenses | £32.55 | £0.00 | £32.55 | |
| UTB467 | Microshade | Hosting | £89.70 | £17.94 | £107.64 | |
| UTB468 | Microshade | Hosting | £89.70 | £17.94 | £107.64 | |
| UTB469 | Nicholsons | Payroll services | £55.00 | £11.00 | £66.00 | |
| UTB470 | PESTCOTEK | Mole Inspection | £100.00 | £20.00 | £120.00 | |
| UTB471 | Rasen Appliance Services | Kitchen supplies | £28.29 | £5.66 | £33.95 | |
| UTB472 | Lincoln Web design | Software supplies | £301.00 | £0.00 | £301.00 | |
| UTB473 | Stance Security | SIA Officer supplied | £132.88 | £26.58 | £159.46 | |
| UTB474 | Wiksteed | Playground Equipment | £152.49 | £30.50 | £182.99 | |
| UTB475 | The Jockey Club | Sponsorship of two Races | £2,000.00 | £400.00 | £2,400.00 | |
| Sub totals | £374.27 | ######## | £724.77 | £5,233.13 | ||
| Payment Totals | £5,607.40 | |||||
| Town Partnership Expenses - to be paid by MRTC as administrators (Please note due to current banking constraints these are paid from MRTC Funds which are then refunded by bank transfer) | ||||||
| REF | Payee | Description | Total £ | |||
| Total Transferred to refund MRTC | £0.00 | |||||