October 2022
Dear Councillors,
You are hereby summoned to attend the next Meeting of Market Rasen Town Council, which will be held on Wednesday 12th October 2022 commencing at 7.00pm in the Committee Room of the Festival Hall, Caistor Road, Market Rasen.
Lucy Waller
Town Clerk & Responsible Financial Officer Date: 5th October 2022
Market Rasen Town Council
To see copies of non-confidential reports click here. For further information, or to request copies of non-confidential reports, contact the Clerk at townclerk@marketrasentc.co.uk or on 01673 842479.
PLEASE NOTE A TRIAL AUDIO-VISUAL RECORDING OF THIS MEETING WILL BE MADE WHICH MAY BE PUBLISHED ELECTRONICALLY.
There will be a 20-minute public forum.
Agenda
1. Opening remarks including:
- A minute of silent reflection to mark the passing of Her Majesty, Queen Elizabeth II
- To note the proclamation of the accession of His Majesty, King Charles III
2. To NOTE apologies for absence and to RESOLVE to approve the reasons for absence.
3. Public Participation (max 20 minutes)
4. To RECEIVE any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.
Members may make any declarations of interest at this point but may also make them again at any time during the course of the meeting.
5. To RESOLVE to approve the draft minutes of the last meeting, held on July 13th, 2022 (Copies circulated)
6. To NOTE any update on Action Points
7. Committees:
- To NOTE the draft minutes of the Finance Committee held 20th July 2022 (Copies circulated). The recommendation of the above committee to be considered at agenda item 26.
- To NOTE the draft minutes of the Planning and Development Committee held 16th August 2022. (Copies circulated).
8. To RECEIVE a report from the Community Manager proposing an action plan for the Market Place and related timescale, to RESOLVE any actions / alterations to the proposed action plan. (To follow)
9. To RECEIVE a report from the Community Manager regarding the purchase of new maintenance equipment for the Festival Hall Floor and to RESOLVE to authorise related expenditure. (Expenditure under Local Government (Miscellaneous Provisions) Act 1976, s.19/ Local Government Act 1972, s. 111)
10. To NOTE the Officer’s reports
11. To RECEIVE a statement on the flooding incident of the 16th of August 2022 and the response including creating a community emergency plan.
12. To RECEIVE any report of the District & County Councillor and an update on policing.
13. Accounts for payment:
- To NOTE Payments made in August and September under delegated powers/ pre agreement. (Circulated)
- To RESOLVE to approve the October accounts for payment. (To follow electronically on the day of the meeting)
14. To CONSIDER a resident request that Market Rasen Town Council purchase the areas of common land on the Ridings, adjacent to the footpath between Legsby Road and Chapman Street. (Information circulated) (any expenditure under Local Government Act 1972, ss124, 126, 127)
15. To consider quotations for insurance rebuild valuations for council properties. (Confidential report circulated)
16. To CONSIDER expenditure of approx. £632 to reprint walking leaflets. (Correspondence circulated) Expenditure under LGA1972 s144 / LG (Miscellaneous Provisions) act 1976
17. Proposed by Councillor S. Bunney that MRTC inform Church Mill Management Group they will operate the sluice gate and comply with the stipulations within the agenda item information. (Information circulated)
18. Proposed by Councillor S. Bunney that MRTC offer the Festival Hall free of charge for the trial Dementia Café in November. (Information circulated)
19. To NOTE the External Auditor Report year end 2021/2022
20. To RESOLVE to appoint an internal auditor via the Lincolnshire Association of Local Councils for the financial year 2022/2023.
21. To RESOLVE to adopt the below draft policies/ annual plan. (Drafts circulated)
- Whistleblowing.
- Social media and Electronic Communication.
- Noticeboard use.
- Council action plan 22/23
- Dignity at work policy
22. To RESOLVE to sign up to the civility and respect pledge. (Report Circulated)
23. To RESOLVE that Market Rasen Town Council confirms that it recognises its duties in relation to biodiversity and crime and disorder, and that it has in place all the requirements in relation to governance, community, and development to meet the criteria for the Local Council Award Scheme, Foundation Award. (Report circulated)
24. To NOTE any update and a report on events for 2022, (Letter circulated)
25. Any items for the next agenda.
26. Risk Management.
27. To RESOLVE that under the public bodies (admission to meetings) act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
Should this resolution be passed the public and press will be required to leave the meeting at this stage.
28. To RESOLVE to adopt the recommendation of the Finance committee in relation to commercially sensitive correspondence. (Minutes and supporting information circulated)
29. To CONSIDER action regarding authorisation of unexpected expenditure (report circulated).