February 2022

 

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Dear Councillors,                                                                                                                            

You are hereby summoned to attend the next Meeting of Market Rasen Town Council, which will be held on Wednesday 9th February 2022 commencing at 7.00pm in the MAIN HALL of the Festival Hall, Caistor Road, Market Rasen.

Lucy Waller   Signed: 

Signature

Town Clerk & Responsible Financial Officer   Date:  2nd  February  2022

Market Rasen Town Council

PLEASE NOTE THE WEARING OF MASKS IS ADVISED FOR THIS MEETING & SOCIAL DISTANCING WILL BE IN PLACE.  

For further Information, or to request copies of non-confidential reports please contact the Clerk at townclerk@marketrasentc.co.uk or on 01673 842479.  The information pack for this meeting can be found here. There will be a 20-minute public forum.

Agenda

                1.     Opening remarks.

                2.     To NOTE apologies for absence and to RESOLVE to approve the reasons for absence.

                3.     Public Participation (max 20 minutes) 

                4.     To RECEIVE any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.   Members may make any declarations of interest at this point but may also make them again at any time during the course of the meeting.

                5.     To RESOLVE to approve the draft minutes of the last meeting, held on January 12th, 2021 (Copies circulated)

                6.    Committee Minutes – To NOTE the draft minutes of the Finance Committee held on the 26th January 2022, including noting the completion and approval of the review of the effectiveness of the system of internal control.  (Draft minutes circulated)

                7.    To NOTE any update on Action Points. Report circulated.

                8.    To RECEIVE any report of the District & County Councillor.

                9.     To NOTE the Officer’s reports (Copies circulated)

              10.   Accounts for payment: 

  • To RESOLVE to approve the accounts for payment.  (To follow electronically on the day of the meeting)

                           11.   To consider a request for a donation received from the Citizens Advice Lindsey in the financial year 2022-2023 and RESOLVE any action.  (Letter circulated) (Expenditure under LGA 1972 s142(2a))

                           12.    To NOTE correspondence received regarding West Lindsey District Council Private Rented Sector - Selective Licensing Consultation and to RESOLVE any action.  (Correspondence circulated)

                           13.    To NOTE the officer report and RESOLVE to authorise expenditure in relation to the repairs to the wall at the Old Police Station adjacent to a residential property.  (Expenditure under LGA 1972 s111)

                           14.    To RESOLVE to delegate to the Clerk to identify and enter into the best value Gas supply contracts available in time for the end of the current contract in late March 2022. (Allowing that this is likely to be far more than the current budget provision, judging by early indications.) (Expenditure under LGA 1972 s111)

 

                           15.    To RESOLVE to adopt as Market Rasen Town Council assets the various items donated to the town via the West Lindsey District Council Welcome Back Fund.  (List circulated)

 

                           16.    Proposed by Councillor J. Pilley that the Council CONSIDER the introduction of a set Council Co-option policy including: 

  • The submission of, and circulation to members of, an Expressions of Interest form (as currently used) 
  • Wherever possible attendance of the applicant at the meeting at which co-option is to take place to allow for a brief supporting statement and councillor questions. (Where attendance is not possible the opportunity to submit a further written statement supporting the application.) 
  • That all applications are to be considered equally and in line with this policy.

(Agenda Item Form circulated)

 

               17.   To APPOINT members to committee vacancies:

·       1 vacancy Properties Committee.

·       1 vacancy Planning Committee.

 

18.   To CONSIDER the date, time, and format of the Annual Town Meeting and to NOTE as previously resolved a reduced annual report format will be used.  (Report Circulated)

 

19.   To RESOLVE to continue to encourage the Walkers are Welcome scheme in Market Rasen.

 

20.   To NOTE an update on events for 2022. 

 

21.    Any items for the next agenda. 

 

22.    Risk Management.  – To include decision on the venue of the next meeting of Full Council following new information received.  (Easing of Covid-19 restrictions.)

 

23.   To RESOLVE that under the public bodies (admission to meetings) act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.

Should this resolution be passed the public and press will be required to leave the meeting at this stage.

 

            24.   To consider proposals relating to the leasing of the former Council offices area of the Old Police station and to RESOLVE any action. 

(Report circulated)