2022 Full Town Council Meeting Agendas

May 2022 Annual Town Meeting

 

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Dear Councillors,                                                                                                                           

You are hereby summoned to attend the Annual Meeting of Market Rasen Town Council, which will be held on Wednesday 11th May 2022 commencing at 7.00pm in the Committee Room of the Festival Hall, Caistor Road, Market Rasen.

Lucy Waller   Signed: sig

Town Clerk & Responsible Financial Officer  Date:  5th May 2022

Market Rasen Town Council

For further Information, or to request copies of non-confidential reports please contact the Clerk at townclerk@marketrasentc.co.uk or on 01673 842479.  There will be a 20-minute public forum.

The public pack can be viewed here.

 

Agenda

1.  To ELECT the Town Mayor

2.  Signing of the Town Mayor’s Declaration of Acceptance of Office.

3.  To ELECT the Deputy Town Mayor

4.  Signing of the Deputy Town Mayor’s Declaration of Acceptance of Office.

5.  Opening comments (If any).

6.  To NOTE Apologies for absence and RESOLVE to accept reasons for absence.

7.  To receive any declarations of interest in accordance with the requirements of the localism Act 2011.  Members may make any declarations of interest at this point but may also make them again at any time during the course of the meeting.  

8.  Co-option (expression of interest circulated)

To allow the candidate for co-option to address the council and answer any question from councillors.  (Max 5 minutes) 

To RESOLVE to co-opt a councillor to the casual vacancy resulting from the resignation of T. Smith. 

9.  Public Participation.  To adjourn the meeting for the Public Forum (max 20 minutes) 

10. To RESOLVE to approve the draft minutes of the last meeting, held on 13th April 2022(Copies circulated)

11. To NOTE any update on Action Points (Report circulated)

12. To RESOLVE to adopt the amended West Lindsey Code of Conduct.  (Copies circulated)

13.  Members present to sign receipt of the code of conduct for elected / co – opted parish councillors form and re-affirm the Declaration made when accepting the Office of Councillor /Co-Opted Member that they will abide by the Code adopted by the Parish Council.  (Any absent members will need to sign and return the form prior to the next meeting)

14.  To REVIEW and RESOLVE adoption of the below policy and governance documents (Report Circulated):

  • Standing Orders
  • Financial Regulations 
  • Complaints 
  • Communications (Press /media) 
  • Freedom of information & Data Protection policies (Freedom of Information, Data Breach, Data Protection, Privacy Notices, Subject access procedure)
  • Employment Policies (Health & Safety Policy, Anti-bullying & harassment policy, Capability procedure, Disciplinary policy, Grievance policy, Lone worker policy, Overtime policy, Performance improvement policy, Sickness & absence policy,

 Training policy.)

  • Safeguarding policy.
  • Risk Management policy
  • Retention policy. 
  • Legionella policy (introduction of new policy- draft circulated)

 

15.  Council committees 2021/2022 (report circulated):

  • To REVIEW the current committee structure. 
  • To RESOLVE to adopt committee Terms of Reference including any necessary alterations for:  
  • The Finance Committee  
  • The HR Committee
  • The Properties Committee
  • The Planning and Development Committee

 

  • To APPOINT Members to: 
  • The Finance Committee  
  • The HR Committee
  • The Properties Committee
  • The Planning and Development Committee

 

  • To ELECT A Chairman and a Vice-Chairman for each of:
  • The Finance Committee  
  • The HR Committee
  • The Properties Committee
  • The Planning and Development Committee

                                                

16.  Appointments:

To RESOLVE the appointment of the Parish Champion.

To RESOLVE the appointment of a Safeguarding Lead.                                                                                                                  

17.  To REVIEW the inventory of land and other assets including buildings and office equipment. (Excel report circulated separately)                                                                                                                              

18.  CONFIRMATION of arrangements of insurance cover in respect of all insurable risks. Including RESOLUTION of insurer

19.  To PRE-APPROVE automated and regular contractual payments for the Municipal year 2022/23.  (Report Circulated)                                                                                                    

20.  To REVIEW the Council’s expenditure incurred under s.137 of the Local Government Act 1972. (Report circulated)           

21.  To REVIEW the Council’s and/or staff subscriptions to other bodies.  Current subscriptions are Lincolnshire Association of Local Councils (LALC), Clerk Membership of the Society of Local Council Clerks (SLCC) and the Rural Market Town Group (RMTG – email circulated). 

22.  To RESOLVE the date and place / method of meetings for the municipal year 2022/2023 (Report circulated)                                                               

23.  To NOTE the Clerk’s report and the Community Manager’s report. Copies circulated.

24.  To RESOLVE to approve the accounts for payment. (To follow electronically on the day of the meeting)

25.  To consider the provision of parking on the Market Place and RESOLVE any action. 

26.  Items for the next agenda                     

27.  Risk Management