July 2022
Dear Councillors,
You are hereby summoned to attend the next Meeting of Market Rasen Town Council, which will be held on Wednesday 13th July 2022 commencing at 7.00pm in the Committee Room of the Festival Hall, Caistor Road, Market Rasen.
Lucy Waller Signed: 
Town Clerk & Responsible Financial Officer Date: 6th July 2022
Market Rasen Town Council
For further Information, or to request copies of non-confidential reports please contact the Clerk at townclerk@marketrasentc.co.uk or on 01673 842479. The public information pack can be viewed here. There will be a 20-minute public forum.
Agenda
1. Opening remarks.
2. To NOTE apologies for absence and to RESOLVE to approve the reasons for absence.
3. Public Participation (max 20 minutes)
4. To RECEIVE any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests. To RESOLVE to approve any applications for dispensations received by the Clerk.
Members may make any declarations of interest at this point but may also make them again at any time during the course of the meeting.
5. To RESOLVE to approve the draft minutes of the last meeting, held on June 8th, 2022 (Copies circulated)
6. To NOTE any update on Action Points (Report circulated)
7. Committees:
To NOTE the draft minutes of the below committees: (Copies circulated).
Planning committee meeting 8th June 2022
Finance committee meeting 31st May 2022
HR Committee meeting 29th June 2022
To RESOLVE to approve the recommendations of the above committees:
- recommendation to Full Council for the addition of Councillor Adam Gray as a bank signatory and internet banking user as per the terms of reference of the Finance Committee.
- HR recommendations considered at agenda Item 22.
8. To RECEIVE any report of the District & County Councillor.
9. To NOTE the Officer’s reports (Copies circulated)
10. To consider a budget virement of £186.40 from Grounds Maintenance (remaining budget allowance for War Memorial flowers) to the Chairman’s allowance and the payment of the remaining Chairman’s allowance of £402.40 (including above virement) in a lump sum. (Report circulated)
11. Accounts for payment:
To RESOLVE to approve the accounts for payment. (To follow electronically on the day of the meeting)
12. Proposed by Councillor J. Pilley that the membership of the HR Committee is reduced to three and that members be appointed to the reduced committee. (Report circulated)
13. To CONSIDER a change of the published date of the September 2022 Full Council, currently 7th September (1st Wednesday) to 14th September (2nd Wednesday). (Date originally set in error).
14. To REVIEW the publication policy available @ https://market-rasen.parish.lincolnshire.gov.uk/council-business/policies-procedures/33. (Officer recommendation - updates to councillor contact details, otherwise no changes required.)
15. To NOTE an update from the Rasen Area Environment Group including an update on the River Rase.
16. To NOTE a report on the recording and publishing of Council Meetings and RESOLVE any action. Report circulated.
17. To CONSIDER further actions following the attainment of CiLCA by the clerk: (Report circulated)
- Council Award Scheme.
- Principal membership of the SLCC.
18. To NOTE any update on events for 2022 and CONSIDER arrangement for the Christmas Market 2022 andHoliday Activities Scheme.
19. Any items for the next agenda.
20. Risk Management.
21. To RESOLVE that under the public bodies (admission to meetings) act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
Should this resolution be passed the public and press will be required to leave the meeting at this stage.
22. Staffing Matters: (confidential reports circulated).
- Consideration of recommendations of the HR Committee and any required RESOLUTION.
- To NOTE a contractual increase in SCP.
23. To NOTE commercially sensitive correspondence and to RESOLVE appropriate response/action. (Confidential reports circulated).