Payment of expenses to Council members and Officers.

1.   Travelling

Councillors, including co-opted councillors and staff, may claim travel and subsistence expenses when carrying out previously approved duties. Approved duties means doing anything approved by the Council, or anything approved for the purpose or in connection with, the discharge of the functions of the Council or any of its committees or working parties.

Travelling expenses will be reimbursed at the amount of £0.45p per mile, if using a private vehicle or the cost of a standard second-class rail ticket, or appropriate bus fare, if using public transport. Anyone claiming forreimbursement of travel by private vehicle must confirm on their claim that the insurance company providing cover for the vehicle has been advised of the owner’s use for travel on council business.

Subsistence allowance for refreshments will only be payable where attendance at any event exceeds 4 hours and will be limited to £10.00 (maximum per event).

Claims shall only be made on the appropriate forms available from the Town Clerk.

2.   Items purchased specifically at the direction of the Council

These will only be reimbursed subject to the prior agreement of the council and on production of a valid receipt.

Members must endeavour to obtain a VAT receipt in the name of the Council for all such purchases, and thismust be passed to the Clerk, together with the claim for reimbursement.

Claims shall only be made on the appropriate forms available from the Town Clerk.

4.   Other expenses

Reimbursement of any other expenditure will only be by prior agreement with the council.

5.   Member’s allowances

Market Rasen Town Council does not pay any basic members’ allowance to elected councillors.

6.   Mayor’s allowances

The Mayor is provided with an annual allowance, to host and attend Civic Functions.

  Approved at the Meeting held on 3rd October 2018

  Minute ref. 14.c. January 2024

Policy will be reviewed every three year or earlier subject to change in legislation.