Publication Scheme
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Class1 - Who we are and what we do:
Market Rasen Town Council represents a population of approximately 4000 and play a vital role in representing the interest of the residents of Market Rasen community.
The Town Council is responsible for representing the local community, delivering services to meet local needs and improving the quality of life in the town. The service provided must benefit the community of Market Rasen, which must fall within the statutory powers that apply.
The Town Council is made up of 12 members and is operationally managed by the Town Clerk assisted by the Community Manager and three members of support staff. Market Rasen Town Council work closely with other local authorities – most noticeably West Lindsey District Council, Lincolnshire County Council, Lincolnshire Police. The Council additionally works with representatives of the press in particular the Market Rasen Mail. |
(Hard copy and/or website)
For more information, please contact the Town Clerk on 01673 842479 or townclerk@marketrasentc.co.uk |
Free of Charge |
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Who’s who on the Council and its Committees
The chair and deputy chair of the council are elected by town councillors for a period of one year at the Annual Meeting in early May. At this meeting members are also elected to serve on the various committees and working groups of the town council. All elected posts expire automatically immediately before the next Annual Meeting the following May.
The Mayor, also known as the Chairman of the Council
The mayor is a figurehead for the town and is invited to represent the town attend at events of all types locally and throughout Lincolnshire.
The Chairman chairs council meetings and is the head of the Council. He/she has a duty to ensure that all decisions are lawful (in consultation with the officers of the council) and should take steps to involve all councillors in discussions. The Chairman must ensure that he/she has a good knowledge of the legislation affecting Parish and Town Councils, and of the procedures for running a meeting, including specifically those covering voting, proposals and amendments and resolutions, as well as areas such as allowing councillors to speak without bias and dealing with unruly members of the public.
Deputy Mayor The Deputy mayor and assists the Chairman of the Council and will act on behalf of the Chairman in their absence on certain occasions for example to chair meetings/or to attend Civic Functions.
Meetings
There is a full council meeting once a month. The Finance committee meets once a quarter. The Planning Committee, the HR Committee and the Properties Committee meet on an ad hoc basis when required as per the terms of reference of each committee. |
For further details on the Committees and Roles, please do not hesitate to contact the Town Clerk on 01673-842479 or by emailing townclerk@marketrasentc.co.uk
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Free of Charge |
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Contacts Details:
Town Clerk & Responsible Financial Officer Lucy Waller Contact Number: 01673 842479 E-mail: townclerk@marketrasentc.co.uk Address: Council Office, Festival Hall, Caistor Road, Market Rasen, LN8 3HT
Council Members
Councillor Ken Bridger E-mail: CllrK.Bridger@marketrasentc.co.uk
Councillor Stephen Bunney Contact Number: 01673-849236/07506188570 E-mail: CllrS.Bunney@marketrasentc.co.uk Address: Mayfield, Linwood Road, Market Rasen, LN8 3QE
Councillor Freddie Easters E-mail: CllrF.Easters@marketrasentc.co.uk
Councillor Adam Gray E-mail: CllrA.Gray@marketrasentc.co.uk
Councillor Mark Hassan E-mail: CllrM.Hassan@marketrasentc.co.uk
Councillor Margaret Lakin-Whitworth Address: 4 Churchill Avenue, Market Rasen, LN8 3DE
Councillor Arya Madhaven Contact via the Town Clerk
Councillor Neil Taylor Email: CllrN.Taylor@marketrasentc.co.uk
Councillor Cathryn Turner E-mail: CllrC.Turner@marketrasentc.co.uk
Councillor Jo Pilley E-mail: CllrJ.Pilley@marketrasentc.co.uk
Councillor Jane Smith Contact via the Town Clerk
Councillor Alison Dale E-mail: CllrA.Dale@marketrasentc.co.uk Contact Number: 01673 565370
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Details of Town Councillors are advertised in the public notice boards and the Town Council Website https://market-rasen.parish.lincolnshire.gov.uk/ and by contacting the Town Clerk on 01673 842479 or by emailing townclerk@marketrasentc.co.uk |
Free of Charge |
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Location of main Council office and accessibility details
Our Town Council office is situated at the Festival Hall, Caistor Road, Market Rasen, LN8 3HT. We are open for drop ins as follows: Tuesday 10.00am-12.00 noon At all other times, an appointment should be made with the appropriate officer. |
For More information contact the Town Clerk on 01673 842479 / townclerk@marketrasentc.co.uk
Or for matters relating to The Festival Hall, Market or Council properties contact the Community Manager on 01673 308010 / communitymanager@marketrasentc.co.uk |
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Staffing structure
Town Clerk & Responsible Financial Officer The Town Clerk is the legal Proper Officer of the Council and has statutory duties to carry out functions, and to serve or issue notifications required by law. The Clerk is responsible for ensuring that the instructions of the Council in connection with its function as a Local Authority are carried out.
The Clerk advises the Council on, and assists in the formation of, overall policies to be followed in respect of the Authority’s activities. The Clerk is accountable to the Council for the effective management of all its resources and will report to them as and when required. The Town Clerk is responsible for the overall management of all other council staff.
The Town Clerk also serves as the Responsible Financial Officer as required by LGA1972 s.151, and as such is responsible for the administration of the council’s financial affairs and has statutory duties under the accounting and audit regulations.
Community Manager The Community Manager is responsible for the management of the council's paid services including the Festival Hall and Market bookings, invoicing and payments. The Community Manager also line manages the Cleaner/Steward, as well as undertaking administration duties relevant to this position. The Community Manager organises council events/markets. Maintenance Operative The Maintenance Operative ensures that all Council properties are well maintained and meet all relevant Health & Safety standards. The Maintenance operative provides day to day management of the maintenance of the Town Council's facilities. The Maintenance Operative, with assistance fron the Assistant Clerk implements and maintains a programme of works for the maintenance of the Council's facilities. Assistant Clerk The Assistant Clerk provides administrative assistance the Town Clerk and Maintenance Operative. In the absence of the Town Clerk the Assistant Clerk acts as a deputy. Cleaner/ Steward The Cleaner/Steward undertakes the cleaning of the Festival Hall and facilitates opening and closing of the Festival Hall for hirers. |
For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk
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Class 2 – What we spend and how we spend it:
Financial information relating to projected and actual income and expenditure, procurement, contracts, and financial audit can be obtained by contacting the Responsible Financial Officer.
Reports include: Operating Reports Annual Return Budget Precept Insurance Contracts |
For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
10p per side of A4
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| Annual return form and report by auditor |
Available on the Town Council Website https://market-rasen.parish.lincolnshire.gov.uk/ Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of Charge
10p per side of A4 |
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Annual Finalised budget in summary form Annual Precept Figure |
Available on the Town Council Website in the relevant minutes https://market-rasen.parish.lincolnshire.gov.uk/ or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of Charge
10p per side of A4 Precept request is limited to the last financial year |
| Financial Regulations |
Available on the Town Council Website https://market-rasen.parish.lincolnshire.gov.uk/ Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of Charge
10p per sheet |
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Grants given and received.
The Town Council has a grants policy. The Town Council apply for grants for their properties. |
For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
10p per sheet |
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List of current contracts awarded and value of contract. |
For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
10p per sheet |
| Members’ allowances and expenses |
For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
10p per sheet |
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Risk Assessments |
For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk | 10p per sheet |
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VAT Return |
For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk | 10p per sheet |
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Class 3 – What our priorities are and how we are doing:
(Strategies and plans, performance indicators, audits, inspections and reviews) |
The MRTC 3-year vision can be viewed on the Town Council website https://market-rasen.parish.lincolnshire.gov.uk/ Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of charge
10p per sheet |
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Town Plan |
N/A | N/A |
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Annual Report
The Annual Report is produced prior to annual town meeting. |
For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of charge |
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Quality status
Market Rasen Town Council are not looking to apply for quality status at this stage. |
N/A | N/A |
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Local charters drawn up in accordance with DCLG guidelines The Town Council has not drawn up any charters at this stage. |
N/A | N/A |
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Town Council future projects |
The MRTC 3-year vision can be viewed on the Town Council website https://market-rasen.parish.lincolnshire.gov.uk/ Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of charge
10p per sheet |
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Class 4 – How we make decisions: (Decision making processes and records of decisions)
Approved minutes of all council meetings. (Minutes are approved at the next meeting of the relevant committee) |
Copies of approved minutes can be viewed on the Town Council website https://market-rasen.parish.lincolnshire.gov.uk/ Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk
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Free of Charge
10p per sheet |
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Timetable of meetings Dates of meetings for the coming year are agreed/approved at the Annual Town Meeting. |
On the Council Notice Board or can be viewed on the Town Council website https://market-rasen.parish.lincolnshire.gov.uk/ Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of Charge
10p per sheet |
| Agendas of all meetings |
All Agendas are advertised on the notice boards or can be viewed on the Town Council website https://market-rasen.parish.lincolnshire.gov.uk/ Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of Charge
10p per sheet |
| Reports presented to council meetings – (excluding information that is properly regarded as private to the meeting). | Reports presented at meetings can be available by contacting the Town Clerk on 01673 842479 or by emailing townclerk@marketrasentc.co.uk | 10p per sheet |
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Responses to consultation papers |
Hard copy – contact Clerk | 10p per sheet |
| Responses to planning applications |
Responses to planning applications can be viewed on the WLDC website https://www.west-lindsey.gov.uk/my-services/planning-and-building/view-and-search-planning-applications/ Or can be found in the minutes of the relevant meeting. Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of Charge
10p per sheet |
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Bye-laws |
Hard Copy – Contact Clerk | 10p per sheet |
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Class 5 – Our policies and procedures: (Current written protocols, policies and procedures for delivering our services and responsibilities. Current information only) |
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| Policies and procedures for the conduct of council business including Standing Orders, Code of Conduct & Financial Regulations |
All Policies can be viewed on the Town Council website https://market-rasen.parish.lincolnshire.gov.uk/ Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of charge
10p per sheet |
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Policies and procedures for the provision of services and about the employment of staff: All Employment policies |
All Policies can be viewed on the Town Council website https://market-rasen.parish.lincolnshire.gov.uk/ Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of charge
10p per sheet |
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Records management policies (records retention, destruction and archive) The Town Council follow advice that is recommended by Lincolnshire Association of Local Councils |
All Policies can be viewed on the Town Council website https://market-rasen.parish.lincolnshire.gov.uk/ Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of charge
10p per sheet |
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Data protection policy The Council abide by all Data Protection Policies |
All Policies can be viewed on the Town Council website https://market-rasen.parish.lincolnshire.gov.uk/ Or For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of charge
10p per sheet |
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Class 6 – Lists and Registers
Register of Members’ interest
Asset Register Register of gifts and hospitality. |
Registers of Members interests can be viewed on the Town Council website https://market-rasen.parish.lincolnshire.gov.uk/
For more information, please contact the Town Clerk on 01673 842479 or email townclerk@marketrasentc.co.uk |
Free of Charge
10p per sheet |
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Class 7 – The services we offer: (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses. Current information only) |
Details of our services can be found on the Town Council website https://market-rasen.parish.lincolnshire.gov.uk/ or are available by contacting the Town Clerk on 01673 842479 or by emailing townclerk@marketrasentc.co.uk |
Free of Charge |
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Festival Hall Parks, Playing Fields, and recreational facilities: Bell and Mill Road playing field. De Aston Field Town Green Street Furniture (Seating, litter bins, dog bins, notice boards) War Memorial Markets Events |
Please contact the community Manager on 01673 308010 / communitymanager@marketrasentc.co.uk |
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Exempt Material
Data protection legislation prohibits the publication of certain categories of information:
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The Town Council does not publish exempt material. | |
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SCHEDULE OF CHARGES |
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Photocopying @ 10p sheet A4 (black & white) Photocopying @ 20p per sheet A4 (colour) Postage |
Charge for materials, copy charge and staff time Charge for materials, copy charge and staff time Actual cost of Royal Mail Standard 2nd class Postage |
Review of Policy This policy is reviewed annually and if change is required. Last reviewed July 2022