July 2023
Dear Councillors,
You are hereby summoned to attend the next Meeting of Market Rasen Town Council, which will be held on Wednesday 12th July 2023 commencing at 7.00pm in the Committee Room of the Festival Hall, Caistor Road, Market Rasen.
Members of the public and the press are invited to attend.
Anna Lawson Town Clerk & Responsible Financial Officer Date: 05 July 2023 Market Rasen Town Council
For further information, or to request copies of non-confidential reports please contact the Clerk at townclerk@marketrasentc.co.uk or on 01673 842479. There will be a 20-minute public forum.
Agenda
1. Open meeting
Chairman to welcome those attending and make any announcements
2. Apologies
To RECEIVE apologies for absence
3. Public Forum
To receive any questions and listen to observations made by members of the public (limited to 20 minutes)
4. Declarations of Interest
To RECEIVE any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.
Members may make any declarations of interest at this point but may also make them again at any time during the course of the meeting.
5. Co-option (Appendix A)
(a) To invite candidates to address Council and those present
(b) To VOTE and ELECT new Councillors for the co-option place
(c) New Councillor to sign the Declaration of Acceptance of Office form
(d) Invite new Councillor to take their place with Council
6. Minutes
To RESOLVE to approve the minutes of the last meeting held on 14th June 2023 (Appendix B)
7. Action Points & Clerks Report
To NOTE any updates on the action points (Appendix C)
8. District & County Councillor Reports
To RECEIVE the reports from the District & County Councillors (Appendix D)
9. Planning Application (Appendix E)
To consider an application 146716 Chapman Street, Market Rasen
10. Bar Contract (Appendix F)
To CONSIDER the proposal by an external organisation to run the bar at the Festival Hall for large scale events.
11. Town Events Working Group
a) To CONSIDER the draft Terms of Reference (Appendix G)
b) To CONSIDER dates for the meeting
12. Bank Reconciliations
c) To RECEIVE the current account reconciliation to 30 June 2023 (Appendix H)
d) To RECEIVE the savings account reconciliation to 30 June 2023 (Appendix I)
e) To RECEIVE the Town Partnership reconciliation to 30 June 2023 (Appendix J)
13. Accounts for Payment
a) To RESOLVE to authorise the accounts for payment (Appendix K)
b) Q1/YTD Financial Information and Budget
14. Standing Orders and Financial Regulation: To CONSIDER the draft documents (Appendix L)
15. To ratify the purchase of a generator
The generator is to assist in the case of emergencies such as flooding as well as hosting events.
16. To consider meeting dates for the Committees
17. To consider amending the dates for payments of salaries.
To CONSIDER changing the date of payment of wages, in order to comply with legislation and HMRC.
18. To CONSIDER granting permission to the organisers of the Wind in the Willows event access via the Mill Road Playing Fields
19. September’s Agenda
To RECEIVE any items for the next agenda
20. Confidential Business
To RESOLVE that under the public bodies (admission to meetings) act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
Should this resolution be passed the public and press will be required to leave the meeting at this stage.
a) To RESOLVE the Festival Hall bar contract
21. Festival Hall Interim Business Plan
a) To RECEIVE the projected income and expenditure report (Appendix J)
b) To CONSIDER actions going forward.