September 2023
Dear Councillors,
You are hereby summoned to attend the next Meeting of Market Rasen Town Council, which will be held on Wednesday 13thSeptember 2023 commencing at 7.00pm in the Committee Room of the Festival Hall, Caistor Road, Market Rasen.
Members of the public and the press are invited to attend.
Anna Lawson (Town Clerk & Responsible Financial Officer)
Date: 05 September 2023 Market Rasen Town Council
For further information, or to request copies of non-confidential reports please contact the Clerk at townclerk@marketrasentc.co.uk or on 01673 842479. There will be a 20-minute public forum.
Agenda
1. Open meeting
Chairman to welcome those attending and make any announcements
2. Apologies
To RECEIVE apologies for absence
3. Public Forum
To receive any questions and listen to observations made by members of the public (limited to 20 minutes)
4. Declarations of Interest
To RECEIVE any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.
Members may make any declarations of interest at this point but may also make them again at any time during the course of the meeting.
5. To elect a Chairman
a) To VOTE and ELECT new Chairman
b). New Chairman to sign the Declaration of Acceptance of Office form
6. To elect a Vice Chair
c). To VOTE and ELECT new Vice Chair
d) New Vice Chair to sign the Declaration of Acceptance of Office form
7. Minutes
To RESOLVE to approve the minutes of the last meeting held on 12th July 2023 (Appendix A)
8. Action Points & Clerks Report (Appendix B)
To NOTE any updates on the action points
9. District & County Councillor Reports
RECEIVE the reports from the District & County Councillors (Appendix Ci) (Appendix Cii)
10. Planning Application
To discuss applications received since the last full council meeting; (Appendix Di) (Appendix Dii) (Appendix Diii)
11. Town Events Working Group
a). To CONSIDER dates for the meeting
12. Bank Reconciliations
b) To RECEIVE the current account reconciliation to 31st July 2023 (Appendix E)
c) To RECEIVE the savings account reconciliation to 31st July 2023 (Appendix F)
d) To RECEIVE the Town Partnership reconciliation to 31st July 2023 (Appendix G)
e) To RECEIVE the current account reconciliation to 31st August 2023 (Appendix H)
f) To RECEIVE the savings account reconciliation to 31st August 2023 (Appendix I)
g) To RECEIVE the Town Partnership reconciliation to 31st August 2023 (Appendix J)
13. Accounts for Payment
a) To RATIFY the August payments (Appendix K)
b) To RESOLVE to authorise the accounts for payment (Appendix L)
c) Q1/YTD Financial Information and Budget (Appendix M)
14. Committee members
a). To SELECT members of the Finance and Premises Committee
b). To CONSIDER dates for the meeting
c). To SELECT members of the HR Committee
d). To CONSIDER dates for the meeting
15. Sponsorship of the Town Band
To CONSIDER the proposal for sponsorship of the band for 2023/24
16. Councillor Training
To CONSIDER options for training for new and existing councillors.
17. Market Charge Review
To CONSIDER charges for market stall holders following the reduced introduction fee.
18. Festival Hall
a). Festival Hall Dishwasher (Appendix N)
To CONSIDER quotes for the replacement dishwasher.
b). Festival Hall Alarm Systems (Appendix O)
To CONSIDER quotes for the alarm system.
c). Festival Hall Deposits
To CONSIDER removing the bar deposit on bookings for the Festival Hall.
d). Repairs to the Festival Hall Boiler (Appendix P)
To RECEIVE the report into the condition of the boiler in the Festival Hall and RATIFY the repairs
19. Gazebo
To RATIFY the purchase of a gazebo for use in the Market Place.
20. Residential Car Parking Issues
To CONSIDER options going forward.
21. October’s Agenda
To RECEIVE any items for the next agenda
22. Consider the following motion;
Market Rasen Town Council agree to write to Central Government, the Environment Agency and water companies calling forthem to take immediate action to end the scandal of untreated sewage dumping in our nations rivers, seas and watercourses.
23. Street Cleaning
To receive an update and CONSIDER options going forward.