May 2023
Dear Councillors,
You are hereby summoned to attend the Annual Meeting of Market Rasen Town Council, which will be held on Wednesday 17 May 2023 commencing at 7.00pm in the main hall of the Festival Hall, Caistor Road, Market Rasen. Members of the public and the press are invited to attend.
Sharon Pyke 
Signed
Locum Town Clerk & Responsible Financial Officer Date: 11 May 2023 Market Rasen Town Council
For further Information, or to request copies of non-confidential reports please contact the Clerk at townclerk@marketrasentc.co.ukor on 01673 842479. There will be a 20-minute public forum.
PLEASE NOTE AN AUDIO-VISUAL RECORDING OF THIS MEETING WILL BE MADE WHICH WILL BEPUBLISHED ELECTRONICALLY.
Agenda
1. Declaration of Acceptance of Office
The locum Clerk to receive and witness any outstanding Declaration of Acceptance of Office forms
2. Town Mayor
a) To ELECT a Town Mayor for the year
b) The Town Mayor to sign the Declaration of Acceptance of Office
3. Apologies
To RECEIVE apologies for absence
4. Deputy Town Mayor
a) To ELECT a Deputy Town Mayor for the year
b) The Deputy Town Mayor to sign the Declaration of Acceptance of Office
5. Public Forum
To receive any questions and listen to observations made by members of the public
6. Declarations of Interest
a) To REMIND Councillors to complete a new declaration of interest form
b) To RECEIVE any declarations of interest in accordance with the requirements of the localism Act 2011 and to consider any applications for dispensations in relation to Disclosable Pecuniary Interests.
Members may make any declarations of interest at this point but may also make them again at any time during the meeting.
7. Mayor’s Announcements
To RECEIVE the Mayors’ Announcements from the new and former Mayor
8. Minutes
To RESOLVE to approve the draft minutes of the last meeting, held on 12 April 2023 (Appendix A)
9. Action Points
To NOTE any updates on action points (Appendix B)
10. District and County Councillors
To RECEIVE District and County Councillor reports
11. Meetings
To RESOLVE the meeting schedule for the civic year (Appendix C)
12. Co-option
To NOTE that there are five co-option vacancies available. Applications are welcomed and will be considered at the next meeting on 14 June 2023
13. Appointment of Clerk
To RESOLVE to accept the recommendations from the HR Committee
14. Governance (Appendix D)
To REVIEW and RESOLVE the re-adoption of policies in accordance with suggested changes contained in the attached report
Current policies are available to view: https://market-rasen.parish.lincolnshire.gov.uk/council- business/policies-procedures/1
15. Committees
a) To RESOLVE the revised committee structure (Appendix E)
b) To RESOLVE the adoption of Terms of Reference for:
i) HR Committee (Appendix F)
ii) Finance and Properties Committee (Appendix G)
c) To RESOLVE appointments to committees (Appendix H)
16. Appointments
a) To RESOLVE the appointment of a Parish Champion
b) To RESOLVE the appointment of a Safeguarding Lead
17. Assets
To REVIEW the inventory of land and other assets to 31 March 2023 (Appendix I)
18. Section 137
To REVIEW expenditure incurred under section 137 of the Local Government Act 1972 (Appendix J)
19. Internal Auditor's Report for the year ended 31 March 2023
a) To RECEIVE the Internal Auditor's Report (Appendix K)
b) To NOTE there were no matters arising
20. Annual Governance and Accountability Return for the year ended 31 March 2023 (Appendix L)
a) To CONSIDER and RESOLVE the assertions for the Annual Governance Statement
b) To RESOLVE to sign the Annual Governance Statement
c) To REVIEW the Annual Accounting Statement
d) To RESOLVE to sign the Annual Accounting Statement
21. Exercise of Public Rights
To NOTE the exercise of Public Rights and Publication of the unaudited Annual Governance and Accountability return will commence on Monday 19 June and conclude on Friday 28 July 2023
22. Direct Debits and Standing Orders
To APPROVE the direct debits and standing orders for the forthcoming year (Appendix M)
23. Subscriptions
To RESOLVE the Council and/or staff’s subscription to other bodies (Appendix N)
24. Insurance
To CONFIRM insurance arrangements for the forthcoming year (Appendix O)
25. Sponsorship
To CONSIDER and RESOLVE the sponsorship for the Town Band (Appendix P)
26. Bank Reconciliations
a) To RECEIVE the current account reconciliation to 30 April 2023 (Appendix Q)
b) To RECEIVE the savings account reconciliation to 30 April 2023 (Appendix R)
c) To RECEIVE the town partnership account reconciliation to 30 April 2023 (Appendix S)
27. Accounts for Payment
To RESOLVE to pay the accounts for payment (Appendix T)
28. Lincolnshire Association of Local Councils Management Committee
a) To RESOLVE whether to put forward a representative
b) To RECEIVE nominations and ELECT a representative
29. Officers’ Reports
To NOTE the Officers’ reports (Appendix U)
30. June’s Agenda
To RECEIVE items for the next agenda